ASAP Secretary (Part-Time)

Frederick County Local Government; Winchester (VA); On-site; USD 17,000 - 28,000; Part time

Job summary

Frederick County Local Government is seeking a Part-Time ASAP Secretary to provide administrative and secretarial support to the Old Dominion ASAP staff. The Secretary will handle phones, client greeting, file maintenance, and correspondence, using Word, Excel, Outlook, and Enginuity ECM software as directed by the Director.

The role requires high school diploma or GED, valid driver’s license, and 3 years of experience with Word and Excel.

Qualifications

• Must possess a high school diploma or GED.

Responsibilities

• Answer phones and greet clients.
• Assist in the preparation and maintenance of program case files.
• Use a copier, Excel, Enginuity Case Management (ECM) software, and a scanner.
• Comprehend court orders and paperwork.
• Prepare letters and other correspondence for Case Managers and the Director, as directed by the Director.
• Compose letters and/or emails from notes or verbal instructions, utilizing Microsoft Word with proper punctuation.
• Manage office supplies and equipment.
• Accept payments by credit card or money order from clients.

Skills

Phone etiquette

Administrative support

Data entry

Microsoft Word

Microsoft Excel

Outlook

Enginuity ECM

Tools

Enginuity ECM

Microsoft Word

Microsoft Excel

Outlook

Job description

We are looking for a Part-Time ASAP Secretary!This position provides administrative and secretarial support to the staff of Old Dominion ASAP. The Secretary will be responsible for completing a variety of administrative duties and will interact with probationers both by phone and in person.

As an ASAP Secretary, you will:

• Answer phones and greet clients.
• Assist in the preparation and maintenance of program case files.
• Use a copier, Excel, Enginuity Case Management (ECM) software, and a scanner.
• Comprehend court orders and paperwork.
• Prepare letters and other correspondence for Case Managers and the Director, as directed by the Director.
• Compose letters and/or emails from notes or verbal instructions, utilizing Microsoft Word with proper punctuation.
• Manage office supplies and equipment.
• Accept payments by credit card or money order from clients.

• Must possess a high school diploma or GED.
• Must possess a valid driver's license.
• Three years of experience with Microsoft Word and Excel.
• Excellent computer proficiency – Microsoft Word, Excel, and Outlook.

NRADC Automatic Disqualifiers

Criminal History:

1. Any conviction or plea of guilty or no contest to a felony or any offense that would be a felony if committed in the Commonwealth of Virginia.

2. Any conviction of plea of guilty or no contest to any misdemeanor involving moral turpitude including but not limited to petit larceny under Section 18.2-96 of the Code of Virginia or any offense involving moral turpitude that would be a misdemeanor if committed in the Commonwealth of Virginia. Crimes of moral turpitude include but limited to: fraud, all theft offenses and perjury.

3. Any conviction or plea of guilty or no contest to any misdemeanor sex offense in the Commonwealth of Virginia, another state, or the United States, including but not limited to sexual battery under Section 18.2-67.4 of the Code Of Virginia or consensual sexual intercourse with a minor 15 or older under clause (ii) of Section 18.2-371 of the Code of Virginia, or domestic assault under Section 18.2-57.2 of the Code of Virginia or any offense that would be domestic assault under the laws of another state or the United States.

4. Any conviction that requires the registration in the Virginia Sex Offender Registry.

5. Undetected commission of any of the above crimes, as an adult.

Traffic Violations:

1. Has not held a valid driver’s license for a minimum of two (2) years.

2. Driver’s license suspended or revoked within three years of application.

3. Convicted within the past five years of any of the following:

• Operating under the influence of drugs or alcohol
• Fleeing or eluding a police officer
• Failure to stop after an accident (hit and run)
• Operating a vehicle with a suspended license
• Participating in a speed contest or drag race
• Reckless driving or driving to endanger
• Violation of state regulations on implied consent

4. Convicted within the past ten years of any of the following:

• Homicide or manslaughter with a motor vehicle
• Theft or use of a motor vehicle in the commission of felony
• Assault with a motor vehicle
• More than two convictions for motor vehicle moving violations (other than those listed in b above) during the past three years
• Involvement in two or more avoidable (at fault) accidents during the previous three years

Drugs:

1. The illegal sale or distribution of any illegal drugs in the past 7 years.

2. Any use of a controlled substance listed in Schedule I of Title 54.1 of the Code of Virginia in the past five years from the date of application submission is an automatic disqualifier unless you have successfully completed a drug rehabilitation program. This does not include marijuana.

3. Any illegal use of a controlled substance listed in Schedule II of Title 54.1 of the Code of Virginia in the past two years from the date of application submission is an automatic disqualifier unless you have successfully completed a drug rehabilitation program.

4. The illegal use, possession of marijuana or a derivative thereof within the previous twelve months.

Illegal drug is defined as set forth in the Federal Controlled Substance Act, 21 U.S.C. §800 et al. and by the Code of Virginia.

Others:

1. Past or current gang affiliation.

2. Dishonorable discharge from any military service.

3. Untruthfulness and/or the intentional withholding of information on any application, interview, or paperwork associated with the position. Examples of intentional withholding of information would include deliberate inaccuracies or incomplete statements.

4. Intentional failure to follow the directions outlined in the testing process or relying on others to complete any portion of the testing process.

Note:

This is not intended to be an exhaustive listing of background disqualifiers. Applicants who are successful in the initial testing will undergo a thorough background investigation, including polygraph examination. Areas of concern will be evaluated on a case-by-case basis within the context of the full investigation/review. Examples of areas of concern may include, but are not limited to:

Reduction of charges as a result of a plea agreement or other form of sentencing disposition prior to a conviction in any of the aforementioned criminal and driving history categories.

Crimes committed as a juvenile, including undetected crime.

Patterns of reckless and/or irresponsible driving.

Multiple convictions of driving under the influence.

Illegal drug use or possession that does not fall within the parameters defined above, including the use or possession of prescription drugs without a proper prescription.

Less than honorable military discharge, erratic work record, or unfavorable employment references.

Pending litigation or prosecution for criminal offenses must be resolved prior to consideration for employment. Some minor offenses are classified as Class 1 misdemeanors (e.g. littering) but would not result in automatic disqualification.

Convictions of this nature would be evaluated on a case-by-case basis in the context of the full investigation/review.

PHYSICAL DEMANDS:

This position requires typing, sitting for long periods, standing, walking, bending/stooping. Physical lifting up to 20 pounds is sometimes required. Travel is required for annual training at the VASAP Conference.

ENVIRONMENTAL CONDITIONS:

This position is an office and jail environment with the inherent dangers associated with working within the criminal justice setting.

To learn more about Frederick County, Virginia employee benefits, please visit the following webpage: https://www.fcva.us/departments/human-resources/employee-benefits

All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The County’s EEO Utilization Report is available at www.fcva.us/jobs