AS Administrative Specialist

Turner Construction Company; Sunnyside (CT); Hybrid; USD 61,000 - 75,000; Full time

Job summary

Turner Construction Company in Shelton, CT seeks an experienced Administrative Assistant to support the Self Perform (SP) business team. Responsibilities include payroll administration, onboarding, workforce tracking, and daily clerical tasks.

You will review weekly timesheets, coordinate with Project Managers, and maintain payroll records. The role requires attention to detail, strong communication skills, and ability to multitask in a dynamic construction environment.

Qualifications

• High School Diploma and at least 5 years of administrative assistant experience.
• College degree and/or relevant administrative skills certification is a plus.
• Construction, Purchasing, Procurement, or related experience is a plus.
• High degree of detail, accuracy, and organizational skills.
• Work independently with some oversight and as part of a team.
• Professional verbal and written business communication skills.
• Proficient with Microsoft Office and data entry.
• Familiar with Procurement systems and DocuSign.
• Limited travel.

Responsibilities

• Provide professional customer service while processing day-to-day administrative items and supporting Self Perform operations.
• Review and process weekly timesheets for Turner carpenters, laborers, and other trades; verify hours, project codes, and pay categories.
• Monitor Rhumbix for missing time entries and coordinate with Project Managers and field supervision to resolve discrepancies.
• Export weekly timesheets and submit payroll information to the Central Financial Center by deadlines; coordinate payroll corrections and time transfers.
• Coordinate onboarding for new hires and rehires, including start dates and project assignments.
• Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
• Edit and assemble documents, spreadsheets, and reports; maintain organized filing systems.
• Distribute material and vendor invoices and assist with invoice reviews and reconciliations.
• Engage professionally with others and uphold DEI activities.

Skills

Administrative support

Customer service

Verbal communication

Written communication

Proofreading

Education

High School Diploma

College degree or cert

Tools

Rhumbix

Labor Charts

Excel

Job description

Division: Connecticut Main

Project Location(s): Shelton, CT 06484 USA

Job Type: Regular

Job Classification: Experienced

Job Family: Administrative Support

Compensation: Salaried Exempt

The salary range for this position is estimated to be 61,000.00 - 75,000.00 USD annualized.

The salary range for this position is $61,000 to $75,000.

Position Description

Perform daily administrative tasks and services to
facilitate work for the Self Perform (SP) business team, including trades payroll administration, employee onboarding, workforce tracking, and
administrative support.

Essential Duties & Key Responsibilities

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting Self Perform operations.
• Review and process weekly timesheets for Turner carpenters, laborers, and other applicable trades employees; verify hours, project assignments, project codes, labor classifications, and pay categories.
• Monitor Rhumbix for missing or incomplete time entries and work with Project Managers and field supervision to resolve discrepancies.
• Export weekly timesheets and submit payroll information to the Central Financial Center (CFC) by established deadlines; coordinate payroll corrections, adjustments, and project time transfers.
• Coordinate with Headquarters Payroll and CFC regarding employee payroll inquiries and discrepancies; maintain organized payroll records.
• Coordinate administrative onboarding for new hires and rehires, including start dates, project assignments, and required paperwork.
• Submit employment, tax, direct deposit, and other required forms to appropriate Turner departments; coordinate employment eligibility verification through approved procedures.
  Confirm union affiliation, trade classification, applicable onboarding requirements, and completion of required safety orientation and training.
• Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
• Update and track new hires, rehires, layoffs, staffing changes, and project transfers; coordinate status changes with appropriate Turner departments.
• Support Self Perform management with workforce scheduling and communications among trades employees, Project Managers, and field supervision.
• Coordinate administrative hiring and employment matters with Local Union representatives as directed; elevate contract interpretation and pay classification matters to management or labor relations.
• Set up and update project codes, employee profiles, and project links in Rhumbix; assist field personnel with system questions.
• Edit and assemble documents, spreadsheets, and reports; maintain organized filing systems and confidential employee and payroll records.
• Distribute material and vendor invoices, including Home Depot invoices, and assist with Element invoice reviews, account reconciliation, and administrative follow‑up as assigned.
• Engage professionally with others to address inquiries and provide appropriate escalation.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company.
• Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute innovative ideas for continuous improvement and effectiveness of team.
• Other activities, duties, and responsibilities assigned.

Qualifications

• High School Diploma and minimum of 5 years of relevant administrative assistant experience, required
• College degree and/or relevant administrative skills certification, a plus
• Construction, Purchasing, Procurement, or other related experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently, with some oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, expand issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Familiar with Procurement systems and DocuSign
• Limited travel

Physical Demands

Reasonable accommodation may be made to enable individuals
with disabilities to perform the essential functions. Work involves sitting,
typing, viewing a monitor, speaking, hearing, occasional travel and site
visits, and lifting up to 25 pounds occasionally.

Work Environment

Work is generally performed in an office or remote setting.
Occasional construction site visits may involve weather, noise, moving
equipment, heights, airborne particles, and electrical hazards. Follow all
company safety policies and applicable laws. Turner is an Equal Opportunity Employer, Minorities/Females/Veterans/Individuals with
Disabilities/Sexual Orientation/Gender Identity, VEVRAA Federal Contractor

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.