AS Administrative Assistant Project - Augusta

Turner Construction Company; Georgia; Sur place; USD 40 000 - 56 000; Plein temps

Résumé du poste

Turner Construction Company is seeking an Administrative Assistant to support a site-based project team with professional service and efficient office operations.

The role involves calendar management, travel arrangements, document preparation, and coordination of meetings and communications, while maintaining confidentiality and alignment with DEI values.

Qualifications

• High School Diploma or GED required; 1 year admin experience in construction preferred.
• College degree and/or relevant administrative skills certification a plus.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Professional verbal and written business communication skills.
• Proficient with Microsoft Office and standard office equipment.

Responsabilités

• Provide professional customer service and administrative support to construction site project teams.
• Process day-to-day administrative tasks including mailings, filings, faxes, and invoice processing.
• Manage project calendars, schedules, expenses, and project contacts for executives.
• Set up project tools, calendars, conference rooms, and access control for site offices.
• Prepare memos, emails, presentations, and other project documents.
• Organize project org charts and seating plans; coordinate travel and itineraries.
• Record, transcribe, and distribute meeting minutes; assist with meeting logistics.
• Assist with general inquiries and proactively escalate issues as needed.

Connaissances

Attention to detail

Organizational skills

Professional communication

Written communication

Active listening

Problem solving

Discretion / confidentiality

Teamwork / collaborative

Proactive attitude

Notary Public (commissioned)

Formation

High School Diploma or GED

College degree or certification

Outils

Microsoft Office

Office equipment

Description du poste

If you pictureyourself doing great things that make a difference in the lives of others,Turner is the place to be. Turner Construction is an industry leadingcommercial construction general contractor with a 120-year history spanningiconic projects around the globe, including 10 of the world's 100 tallestbuildings. Turner is committedto sustaining a diverse, equitable, and inclusive environment where everyonefeels connected, sees themselves represented at all levels of the company, andfeels supported to reach their ultimate potential. Turner builds some of the mostambitious projects in the world. The technical expertise of our people makes usa recognized leader in many markets. Our projects are well known. Our peopleset us apart. We inspire greatness. Can you picture yourself at Turner?

Position Description:

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
• Daily management of project calendar, meeting schedule, and project contacts.Process expense reports for Project Executive and/or Manager.
• Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
• Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
• Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• In collaboration with Project Manager, establish and maintain protocols for project site visitors.
• Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
• Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
• Conduct project specific orientation and transitions for project staff.
• Maintain organized project filing system and coordinate document retrieval schedules.
• Order supplies to support project office needs.
• Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.

Qualifications:

• High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work with some direction and oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, elevate issues, and request prioritization of responsibilities
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

View your Equal Employment Opportunity rights under the law.