Arts Education Operations Coordinator

Arts Admin Jobs; Washington (CT); Hybrid; USD 28,000 - 33,000; Part time

Benefits offered by this job

PTO accrual

Job summary

Pilobolus is seeking an Education Administrator to support the growth and daily operations of Pilobolus’s education and community engagement programs. The Education Administrator will work closely with the Education Director to organize, document, and grow Pilobolus’s education programs.

This is a key support role for someone who is highly organized, detail-oriented, warm, flexible, and excited by arts education, movement, community engagement, and collaborative practice.

Qualifications

• Experience in arts administration, education administration, nonprofit programming, community arts, or related field.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to lead project workflows while managing multiple projects, deadlines, and relationships.
• Comfort communicating with schools, community partners, artists, families, and internal staff.
• Interest in dance, movement, theater, embodied learning, or collaborative creative practice.
• Some experience teaching, assisting, facilitating, or supporting educational programs.
• Comfort working with people of different ages, abilities, backgrounds, and movement experiences.
• Proficiency with Google Workspace, spreadsheets, shared calendars, and basic administrative systems.
• A collaborative, flexible, and generous working style.
• Willingness to travel occasionally for programs, trainings, site visits, or events.

Responsibilities

• Coordinating schedules, calendars, meetings, teaching artist assignments, program timelines, and partner communications.
• Preparing and organizing program materials, including waivers, rosters, schedules, surveys, study guides, lesson materials, and partner-facing documents.
• Maintaining clear records for education programs, including contracts, attendance, participant information, teaching artist paperwork, and program notes.
• Supporting logistics for programs, including transportation, space needs, materials, and daily schedules.
• Communicating with schools, presenters, community partners, teaching artists, and internal staff to ensure programs are well organized and clearly supported.
• Assisting with Teaching Artist communication, onboarding, training logistics, scheduling, and follow-up.
• Helping document programs through notes, participant feedback, teaching artist reflections, testimonials, photos, and written summaries.
• Supporting the collection and organization of program data for grant reports, board reports, donor updates, marketing materials, and internal evaluation.
• Researching potential partner organizations, including schools, community agencies, senior centers, colleges, cultural institutions, and health or wellness organizations.
• Supporting Pilobolus’s development, marketing, touring, finance, and artistic teams as needed.
• When qualified and appropriate, assisting in workshops, classes, or community programs as a support teacher, movement facilitator, or program aide.

Skills

Organizational skills

Communication skills

Project coordination

Relationship management

Google Workspace

Team collaboration

Flexibility

Willingness to travel

Tools

Google Workspace

Job description

Pilobolus is seeking an Education Administrator to support the growth and daily operations of Pilobolus’s education and community engagement programs. The Education Administrator will work closely with the Education Director to organize, document, and grow Pilobolus’s education programs.

This is a key support role for someone who is highly organized, detail-oriented, warm, flexible, and excited by arts education, movement, community engagement, and collaborative practice.