Arts Center Operations & Scheduling Coordinator

Colorado Mesa; Grand Junction, Northern (CO, KY); Hybrid; USD 54,958,000 - 65,847,000; Full time

Job summary

Colorado Mesa University is seeking a Performing Arts Administrative Assistant to support the Academic Department Heads of Music and Theatre Arts, manage scheduling, building operations, onboarding new employees, and act as building manager for Moss Performing Arts Center.

The role requires a Bachelor’s degree, strong Microsoft Office and SaaS skills, excellent communication and organizational abilities, and the capacity to supervise student staff and coordinate with multiple stakeholders.

Qualifications

• Bachelor’s degree is required.
• Demonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS software.
• Strong communication and organizational skills are essential.
• Ability to manage and complete tasks with multiple steps and constituents.
• Self-motivated and able to adapt to process changes and troubleshoot problems.
• Ability to supervise student staff.

Responsibilities

• Assist Academic Department Heads of Music and Theatre Arts.
• Serve as building manager for Moss Performing Arts Center.
• Schedule rooms for departmental functions and coordinate with Box Office Manager and department heads.
• Ensure access to Moss Performing Arts Center and related buildings for faculty, students, staff and external constituents.
• Onboard and supervise student employees; coordinate advisor assignments.
• Maintain office supplies and record meeting minutes.

Skills

Microsoft Office

Microsoft Outlook

SaaS software

Communication skills

Organizational skills

Education

Bachelor’s degree

Job description

Colorado Mesa University is seeking a Performing Arts Administrative Assistant to support the Academic Department Heads of Music and Theatre Arts, manage scheduling, building operations, onboarding new employees, and act as building manager for Moss Performing Arts Center.

The role requires a Bachelor’s degree, strong Microsoft Office and SaaS skills, excellent communication and organizational abilities, and the capacity to supervise student staff and coordinate with multiple stakeholders.