Performing Arts Administrative Assistant

Colorado Mesa University; United States; On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Job summary

Colorado Mesa University seeks a Performing Arts Administrative Assistant to support the Academic Department Heads of Music and Theatre Arts, manage Moss Performing Arts Center, and coordinate room scheduling for departmental functions and external clients. The role requires collaboration with faculty, students, staff, and external partners.

Ideal candidates will hold a Bachelor’s degree and be proficient with Microsoft Office, Outlook, and SaaS tools, with strong communication and

Qualifications

• Bachelor’s degree required.
• Demonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS software.
• Strong communication and organizational skills.

Responsibilities

• Assist Academic Department Heads of Music and Theatre in supporting the mission and culture of CMU.
• Serve as building manager for Moss Performing Arts Center; maintain access for faculty, students, staff, and external clients.
• Schedule rooms for departmental functions and coordinate with university scheduling for external clients.

Skills

Microsoft Office

Microsoft Outlook

SaaS software

Strong communication

Organizational skills

Student supervision

Education

Bachelor’s degree

Tools

SaaS software

Job description

ANNOUNCMENT OF POSITION VACANCY FLSA Status: United States of America (Non-Exempt) Compensation: $19.18 per hour Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

SECTION I - OUR VALUES

CULTIVATE OUR VISION AND CULTURE At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. Its this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea. From this place of humility and courage, we've built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement. Inspired by the soul of the West - the spirit that our region embodies, we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

• Love - Extending oneself for nurturing the growth of self and others
• Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
• Courage - Taking risks in the pursuit of new possibilities
• Humility - Suspending one's ego and pride to recognize that no idea is perfect and being open to the input of others
• Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
• Curiosity - Cultivating awe and exploring the unknown
• Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II - THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the "right seats" in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats. The Performing Arts Administrative Assistant assists the Academic Department Heads of Music and Theatre Arts in supporting the mission and culture of the University and the departments by serving as the point of contact for scheduling, building management, onboarding new employees, and office functionality. This position works with faculty, students, staff, and external clients to ensure room access and availability as the building manager for Moss Performing Arts Center, supervises student employees, submits facility maintenance requests, and oversees office supplies and functionality.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

SECTION III - OUR DESIRES FOR RIGHT FIT

For the success of our mission and our teams, we desire to have individuals who are a Right Fit in our seats. We define Right Fit as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.

CAPACITY REQUIREMENTS

• Assist the Academic Department Heads of Music and Theatre
• Serve as building manager for Moss Performing Arts Center
• Schedule rooms for departmental functions, coordinate with university scheduling for external clients, and coordinate with Box Office Manager and Academic Department Heads regarding performance scheduling
• Ensure access throughout Moss Performing Arts Center and Maverick Stampede Storage Building via keys and cards for all faculty, students, staff, and external constituents, as well as coordinate access for performing arts constituents at Asteria Theatre.
• Submit work orders for maintenance requests
• Onboard and supervise student employees
• Facilitate onboarding of new faculty, including office signage, mailbox, copy codes, name badge, business cards, and key/electronic access, and coordinate with Performing Arts Enrollment Manager regarding advisor assignments
• Distribute course evaluations to faculty
• Maintain stock of and order office supplies
• Record departmental meeting minutes
• Assist with copy and print troubleshooting
• Assist with Rental Performance Contracts and return scripts
• Assist with mailings

ESSENTIAL EXPERIENCE FOR RIGHT FIT

• Bachelor’s degree
• Demonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS software
• Strong communication and organizational skills
• Ability to manage and complete tasks with multiple steps and constituents
• Self-motivated
• Ability to adapt to process changes and troubleshoot problems
• Ability to supervise student staff
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.

DIRECT INQUIRIES CONTACT: Darin Kamstra, [e-mail]

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.

Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.

A comprehensive university in Grand Junction, Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its technical college, CMU Tech, and via online offerings. Colorado Mesa University serves as the primary intellectual and cultural center of western Colorado and promotes the exchange of ideas that are of regional, national, and international importance. Founded in 1925, it is a dynamic university enrolling 10,000 students at the associate, baccalaureate, and graduate levels.

At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they will encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that supports students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands. The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you will not have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs, and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, rafting, and a mountain resort that's less than 45 minutes from campus for skiing, snowboarding, and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets.