Performing Arts Administrative Assistant

Colorado-Mesa-University; Grand Junction (CO); On-site; USD 53,726,000 - 57,859,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Job summary

Colorado Mesa University is seeking an Administrative Assistant for the Performing Arts area. The role supports the Academic Department Heads of Music and Theatre Arts, manages Moss Performing Arts Center access, and coordinates scheduling with multiple campus entities.

You will onboard new faculty, supervise student staff, handle work orders, and assist with contracts and communications. The position emphasizes strong organizational skills and reliable multitasking in a dynamic university

Qualifications

• Bachelor’s degree required.
• Experience with Microsoft Office, Outlook and SaaS software.
• Strong communication and organizational skills.
• Ability to manage tasks with multiple steps and constituents.
• Self-motivated and adaptable to process changes.
• Experience supervising student staff.

Responsibilities

• Assist Academic Department Heads of Music and Theatre Arts as building manager for Moss Performing Arts Center.
• Schedule rooms for departmental functions and coordinate with Box Office Manager and department heads.
• Ensure access for faculty, students, staff and external clients via keys and cards.
• Submit work orders for maintenance and supervise student employees.
• Onboard new faculty, including signage, mailboxes, name badges and access credentials.
• Distribute course evaluations and maintain office supplies.
• Record meeting minutes and assist with copy/print troubleshooting.
• Assist with Rental Performance Contracts and mailings.

Skills

MS Office

Outlook

SaaS tools

Communication

Organization

Student supervision

Problem solving

Education

Bachelor’s degree

Job description

ANNOUNCMENT OF POSITION VACANCYFLSA Status:United States of America (Non-Exempt)Compensation:$19.18 per hourCommensurate with education and experience. Excellent health and retirement benefits package:SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTUREAt CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.Colorado Mesa University Core ValuesLove - Extending oneself for nurturing the growth of self and othersDignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwillCourage - Taking risks in the pursuit of new possibilitiesHumility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of othersResiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing OpportunityCuriosity - Cultivating awe and exploring the unknownPower - The strength to act collaboratively with individual agency to achieve our goalsSECTION II – THE SEATAt CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.The Performing Arts Administrative Assistant assists the Academic Department Heads of Music and Theatre Arts in supporting the mission and culture of the University and the departments by serving as the point of contact for scheduling, building management, onboarding new employees, and office functionality. This position works with faculty, students, staff, and external clients to ensure room access and availability as the building manager for Moss Performing Arts Center, supervises student employees, submits facility maintenance requests, and oversees office supplies and functionality.OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKSSECTION III – OUR DESIRES FOR RIGHT FITFor the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.CAPACITY REQUIREMENTSAssist the Academic Department Heads of Music and TheatreServe as building manager for Moss Performing Arts CenterSchedule rooms for departmental functions, coordinate with university scheduling for external clients, and coordinate with Box Office Manager and Academic Department Heads regarding performance schedulingEnsure access throughout Moss Performing Arts Center and Maverick Stampede Storage Building via keys and cards for all faculty, students, staff, and external constituents, as well as coordinate access for performing arts constituents at Asteria Theatre.Submit work orders for maintenance requestsOnboard and supervise student employeesFacilitate onboarding of new faculty, including office signage, mailbox, copy codes, name badge, business cards, and key/electronic access, and coordinate with Performing Arts Enrollment Manager regarding advisor assignmentsDistribute course evaluations to facultyMaintain stock of and order office suppliesRecord departmental meeting minutesAssist with copy and print troubleshootingAssist with Rental Performance Contracts and return scriptsAssist with mailingsESSENTIAL EXPERIENCE FOR RIGHT FITBachelor’s degreeDemonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS softwareStrong communication and organizational skillsAbility to manage and complete tasks with multiple steps and constituentsSelf-motivatedAbility to adapt to process changes and troubleshoot problemsAbility to supervise student staffReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.DIRECT INQUIRIES CONTACT: Darin Kamstra, [e-mail] TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:Cover letterResumeCopy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.