Arts and Culture Program Administrator (Part-Time)

City of Healdsburg; Healdsburg (CA); On-site; USD 34,440,000 - 41,328,000; Part time

Job summary

City of Healdsburg is seeking a part-time Arts and Culture Program Administrator to help implement the Arts and Culture Master Plan and support the Arts and Culture Commission, public art program, and community events.

The role requires strong communication, organizational skills, and the ability to work evenings for Commission meetings. It is an in-person, non-benefited position limited to 1000 hours per fiscal year.

Qualifications

• Training: Coursework, certification or degree in arts administration, public policy, public administration, social science, business, or related field.
• Experience: Two years’ experience performing similar duties in community arts programming, arts administration, or related fields.
• Licenses and Certificates: Valid California driver's license during employment.

Responsibilities

• Facilitate development and oversee strategic direction of the Arts and Culture Master Plan with the Arts and Culture Commission.
• Coordinate with City and outside organizations on arts program areas and projects aligned with the Master Plan.
• Build and maintain relationships with commissions, artists, arts organizations, businesses, and other groups.
• Promote arts and cultural activities to engage residents, businesses, and visitors.
• Assist with fundraising and grant efforts.
• Prepare staff reports and attend Arts and Culture Commission meetings to provide information and guidance.

Job description

The City of Healdsburg is pleased to announce the opening of a unique opportunity to help carry out the vision, goals, and strategies of the City’s Arts and Culture Master Plan as the City’s Arts and Culture Program Administrator!

Under general supervision of the Community Services Department, the Arts and Culture Program Administrator (Part-Time) supports the implementation, administrative operations, and programmatic components of the City’s Arts and Culture program. This work includes facilitating the implementation of the Arts and Culture Master Plan, supporting the strategic direction of the Arts and Culture Commission, overseeing the City’s public art program, working with the City team and partners on arts and cultural events, seeking partnership and funding opportunities for the arts, and supporting the creative community.

Additionally, this role is essential in providing administrative support for the City’s Arts and Culture Commission. Responsibilities will include providing excellent communication with community partners, art applicants, and residents, monitoring art installations, drafting grant applications and providing general administrative support.

This is an in-person position with set office hours to be determined by the Department. Additionally, the Arts and Culture Program Administrator position requires the flexibility to attend various monthly meetings (some of which take place in the evening); including Arts and Culture Commission Meetings which take place on the 4th Wednesday of every month at 6:00PM. This is a non-benefited, part-time position that will work no more than 1000 hours per fiscal year.

Duties

• Facilitates the development and oversees strategic direction of the Arts and Culture Master Plan with the Arts and Culture Commission.
• Coordinates with City and outside organizations in the development of new and existing arts program areas and projects consistent with the Arts and Culture Master Plan.
• Builds and maintains positive relationships with commissions, artists, art organizations, businesses, and other groups.
• Promotes arts and cultural activities to broaden opportunities for residents, businesses, and visitors’ participation in the arts.
• Works with local businesses and artists to promote an inclusive creative economy.
• Identifies and implements ways the arts can reflect and celebrate diversity and inclusion within the community.
• Assists City departments and community organizations with integrating art and design into projects.
• Plans, schedules, and coordinates the activities on various projects or assignments.
• Prepares staff reports and attends monthly Arts and Culture Commission meetings to provide information and receive direction from commissioners on current goals and projects.
• Conducts research and analysis of arts-related policies and develops policies and programs to advance the goals for the Arts and Culture Master Plan, such as a percent for arts program and public art policy.
• Prepares grant applications or proposals.
• Responds to inquiries regarding art and culture programs and events and resolve problems and concerns of the public or organizations.
• Maintains a database of artists for art events, exhibits and installations.
• Prepares brochures and social media posts to advertise arts initiatives, special events and public art inventory.
• Assists with fundraising and grant efforts.
• Performs related duties as assigned.

Knowledge of:

• Arts and culture program administration and policy development.
• Practices of basic recording keeping.
• Computer applications to schedule events and activities.
• Problem solving skills.
• Correct English usage, including spelling, grammar and punctuation.
• Standard office practices and procedures; and
• Good communication and organizational skills.

Ability to:

• Oversee and coordinate a variety of assigned departmental programs involving arts and culture.
• On a continuous basis sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift or carry weight of 25 pounds or less.
• Communicate clearly and effectively both orally and in writing.
• Follow written and oral directions.
• Set priorities and meet critical deadlines.
• Take proactive approach to customer service issues.
• Prepare reports and maintain accurate records.
• Establish and maintain positive working relationships with those contacted in the course of work.
• Monitor program spending.
• Perform basic arithmetic.
• Operate a computer terminal.
• Prepare flyers and promotional material.

Training and Experience

Any combination of training and experience that is likely to provide the required knowledge and abilities would be qualifying. A typical way of gaining the knowledge and abilities outlined above is:

Training: Equivalent to coursework, certification or degree from an accredited college, technical school, or education program in arts administration, public policy, public administration, social science, business, or a related field.

Experience: Two years’ experience encompassing similar duties listed above. Experience in community arts programming, performing arts production, arts instruction, arts administration or any equivalent combination.

Licenses and Certificates

Must possess and maintain a valid California driver's license during the course of employment. Possession of valid California Class C Driver License is required at the time of appointment.

Working Conditions

Must be able to work nights, weekends, and holidays to meet the scheduling needs of the Art and Culture program. Incumbents are sometimes required to work outdoors in varied weather conditions. Position requires sitting, standing, and walking on level and inconsistent surfaces. The position also requires both near and far vision and/or hearing when inspecting and overseeing programs. Work may require the need to lift, carry, and push tools, equipment, and supplies weighing up to 30 pounds. Some of these requirements may be accommodated for otherwise qualified individuals who require and request such accommodation.

EQUAL OPPORTUNITY EMPLOYER:

The City of Healdsburg values diversity and is dedicated to creating an inclusive workplace environment that is representative of the community. The City is proud to be an equal opportunity employer and strives to build balanced teams without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees where all aspects of employment are based on merit, competence, performance, and business need. The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by contacting Human Resources within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at [phone].