Artist Development Coordinator

SFFILM; San Francisco (CA); Hybrid; USD 32,000 - 33,000; Full time

Benefits offered by this job

Health insurance

PTO / Sick Leave

Expanded holiday schedule

Hybrid-remote schedule

Job summary

SFFILM’s Artist Development Coordinator supports operational, administrative, financial, and programmatic components of the Artist Development Department. The role interacts with filmmakers at all career stages through funding, residencies, education, and career development initiatives.

The ideal candidate balances independent work with teamwork, maintains excellent organizational standards, and is comfortable with a hybrid-remote schedule in the Bay Area.

Qualifications

• Highly organized and detail-oriented.
• Demonstrated experience project managing intersecting timelines.
• Strong verbal and written communication skills with a clear, gracious and professional manner.
• Ability to multitask, prioritize, exhibit consistent follow-through and work under time constraints.
• A genuine team-player who is excited about the opportunity to wear many hats.
• Comfort learning new CRMs or POS systems.
• Excellent computer skills, including: Google Drive, Word, and Excel.
• Experience with Basecamp, Good Grants and/or FileMaker a big plus.
• Able to work evenings and weekends as needed for FilmHouse events.
• Interest in film and media a plus.

Responsibilities

• Coordinate Artist Development grant application review panels and support administration of grant review process.
• Track all program bookkeeping; process grant, fellowship, professional fee payments, and reconcile with Finance Team.
• Project-manage internal and filmmaker-facing Artist Development Department calendar.
• Support weekly department meetings by compiling agenda and taking minutes, recording action items, and following up via Basecamp.
• Manage Mobilize (SFFILM Makers message board) including updates, FilmHouse calendar, promotion of events and filmmaker opportunities.
• Maintain Department databases, including DonorPerfect and FileMaker.
• Check and respond to Artist Development general email accounts with information about Grants, Residencies, Fellowships.
• Coordinate all Artist Development requests of the Communications Department via Basecamp.

Skills

Highly organized

Project management

Communication

Multitasking

Team player

Willing to learn

CRM/POS systems

Excel/Google Drive/Docs

Basecamp experience

FileMaker experience

Evenings & weekends availability

Interest in film & media

Tools

Basecamp

Good Grants

FileMaker

Job description

SFFILM’s Artist Development Coordinator supports operational, administrative, financial, and programmatic components of the Artist Development Department. The coordinator is responsible for supporting the Artist Development team in work related to filmmaker granting, the SFFILM Residency program, and cross departmental collaborations including Education, Programming, and Communications. Under the direction of the Director of Artist Development, the Coordinator will help execute a variety of programmatic responsibilities, including the support of in-person events and coordination of Filmmaker communication.

This is an exciting opportunity to interact with and support Filmmakers at all stages of their careers through our robust slate of funding, education, and career development initiatives. The ideal candidate will be comfortable working with a wide variety of constituents while still maintaining excellent organizational and customer service standards. An affinity for balancing self-motivated, independent work with collaborative team environments is essential for this role.

The preferred start date is Sept 28, 2026. This is a fulltime, hourly role with a salary range of $23 – $24 per hour. Benefits include full monthly premium with the organizations’ health insurance policies, PTO/Sick Leave and expanded annual paid holiday schedule.

SFFILM currently supports a hybrid-remote schedule, with an average of 2-3 days per week in the San Francisco offices, as well as time onsite throughout the Bay Area supporting SFFILM events.

Application review will begin immediately Sept 16, 2026 and be rolling after that.

Essential Functions and Responsibilities:

• Coordinate Artist Development grant application review panels and support administration of grant review process. This also includes recruitment of internal reviewers, and support planning and execution of review process timelines and logistics, including promotional follow-up and cross departmental program coordination.
• Track all program bookkeeping; process all grant, fellowship, professional fee payments, and reconcile income and payments with the Finance Team.
• Project-manage internal and filmmaker-facing Artist Development Department calendar.
• Support weekly department meetings by compiling agenda and taking minutes, recording action items, and following up via Basecamp.
• Manage Mobilize (SFFILM Makers message board) including general updates, FilmHouse calendar, promotion of events, filmmaker opportunities and answer questions posted in Mobilize.
• Maintain Department databases, including DonorPerfect and Filemaker.
• Check and respond to Artist Development general email accounts, providing factual information about Grants, Residencies, and Fellowships to enquiring filmmakers in a timely manner.
• Coordinate all of Artist Development’s requests of the Communications Department via Basecamp and follow all internal protocols.

Experience/Skills Required:

• Highly organized and detail-oriented.
• Demonstrated experience project managing intersecting timelines.
• Strong verbal and written communication skills with a clear, gracious and professional manner.
• Ability to multitask, prioritize, exhibit consistent follow-through and work under time constraints.
• A genuine team-player who is excited about the opportunity to wear many hats.
• An eagerness to continue learning and staying up-to-date on Artist Development programs and supported filmmakers; interested in expanding skillset to become proficient in all systems and protocols for both Artist Development and across other divisions within SFFILM.
• Comfort learning new CRMs or POS systems.
• Excellent computer skills, including: Google Drive, Word, and Excel
• Experience with Basecamp, Good Grants and/or FileMaker a big plus
• Able to work evenings and weekends as needed for FilmHouse events
• Interest in film and media a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.