Art Product Data Coordinator

Four Hands; Austin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Four Hands, Austin, TX, is seeking a Product Data Coordinator to manage incoming product data requests, maintain spec sheets, and perform cross-system audits. The role emphasizes accuracy, organization, and advanced Excel proficiency in a fast-paced manufacturing environment.

You will collaborate with Art Studio teams and corporate departments, ensure specs are complete and traceable, and support PLM, ERP, and QuickBase workflows.

Qualifications

• 2+ years of experience in product data, data entry, operations coordination, or a comparable detail-driven role.
• Experience with Advanced Excel, including lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup across large or multi-source files.
• Working knowledge of database structure—records and fields, unique identifiers, and parent/child relationships preferred

Responsibilities

• Own the department inbox and intake queue—logging, categorizing, and prioritizing incoming product data requests, and assigning each to the correct owner or workflow
• Serve as the day-to-day point of contact for internal Art Studio teams and corporate departments on request status, required inputs, and turnaround expectations, tracking open items through completion and flagging aging or blocked requests
• Build and maintain internal product specification sheets, capturing dimensions, materials, finishes, construction details, bill of materials components, and artist and image information
• Verify that every spec sheet is complete, internally consistent, and traceable to approved development documentation before it is released for system upload, confirming that styles, construction methods, and material callouts are named and applied correctly
• Return incomplete or non-conforming spec sheets to the originating team with specific corrections identified
• Execute audits requested across PLM, ERP, and QuickBase, working from defined checklists to identify missing fields, mismatched attributes, and system-to-system inconsistencies
• Compile audit findings into clear, actionable summaries and maintain department trackers, logs, and reference files
• Apply advanced Excel skills—lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup—and a working understanding of database structure
• Other duties as assigned, in accordance with training and qualifications
• Uphold the Core Values and be a valuable member of the Four Hands Team

Skills

Advanced Excel

Data entry

Operations coordination

Tools

PLM

ERP

QuickBase

Job description

Join one of the fastest growing, most dynamic companies in the furniture industry. For over 25 years, Four Hands has been a leading designer and wholesaler of furniture and décor, helping people create spaces that feel like home.

Recognized on the Inc. 5000 list of fastest-growing companies and named one of Austin’s Top Workplaces year after year. We invest in exceptional people — with a team of over 800 and growing — fostering our employees’ careers and celebrating them at every step of the way. Four Hands is where passion meets purpose and where your next chapter begins.

The Product Data Coordinator is the entry point for product data work in the Art Studio. This role manages incoming requests from internal Art Studio teams and corporate departments and owns the accuracy of product specification sheets before they are submitted for upload into PLM, ERP, and QuickBase. Working under the direction of the Lead – Product Data and alongside the Product Data Specialists, the Coordinator verifies that styles, constructions, materials, and dimensions are complete and correct at the source, and executes audits requested across systems. This position requires strong organization, advanced Excel capability, and deep familiarity with product construction in a fast-paced make-to-order manufacturing environment.

In This Role

• Own the department inbox and intake queue—logging, categorizing, and prioritizing incoming product data requests, and assigning each to the correct owner or workflow
• Serve as the day-to-day point of contact for internal Art Studio teams and corporate departments on request status, required inputs, and turnaround expectations, tracking open items through completion and flagging aging or blocked requests to the Specialist or Lead
• Build and maintain internal product specification sheets, capturing dimensions, materials, finishes, construction details, bill of materials components, and artist and image information
• Verify that every spec sheet is complete, internally consistent, and traceable to approved development documentation before it is released for system upload, confirming that styles, construction methods, and material callouts are named and applied correctly
• Return incomplete or non-conforming spec sheets to the originating team with specific corrections identified
• Execute audits requested across PLM, ERP, and QuickBase, working from defined checklists to identify missing fields, mismatched attributes, and system-to-system inconsistencies
• Compile audit findings into clear, actionable summaries and ...
• Maintain department trackers, logs, and reference files so request status, spec sheet versions, and audit history remain visible to the team
• Apply advanced Excel skills—lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup—and a working understanding of database structure, including unique identifiers, parent/child relationships, and how incomplete source data affects downstream systems
• Other duties as assigned, in accordance with training and qualifications
• Uphold the Core Values and be a valuable member of the Four Hands Team
  • Be open and honest
  • Reach for excellence
  • Act with responsibility
  • Value the whole person
  • Enjoy the journey

The Ideal Person

• 2+ years of experience in product data, data entry, operations coordination, or a comparable detail-driven role
• Experience with Advanced Excel, including lookups, INDEX/MATCH, pivot tables, conditional logic, and data cleanup across large or multi-source files
• Working knowledge of database structure—records and fields, unique identifiers, and parent/child relationships preferred
• Familiarity with product construction: able to read and interpret dimensions, materials, finishes, and bills of materials, and to recognize when a spec is incomplete or inconsistent
• Working knowledge of database structure—records and fields, unique identifiers, and parent/child relationships preferred
• Strong written communication and the organization to manage a shared inbox and competing requests without losing track of status
• High attention to detail and the discipline to follow established standards exactly
• Exposure to PLM, ERP, or QuickBase, or comparable database/workflow systems along with understanding of ERP systems helpful
• Experience in a manufacturing, production, or make-to-order environment preferred

About Four Hands

Headquartered in Austin, Texas, since 1996, Four Hands crafts furniture, art and décor — pieces that are all about creating space. Timeless, thoughtful designs with endless possibilities. Pieces meant to be experienced and form a whole that feels like home.

Our trade customers range from interior designers to large retailers who rely on our expertise to grow and guide their business to success. We treat our partners as part of the Four Hands family, championing them and rooting for their every win.

And, we are constantly pursuing better — from sourcing the finest materials and finishes to seeking fresh inspiration to elevate our designs — we are never settled, never done.

Four Hands is an Equal Opportunity Employer. Four Hands recruits qualified applicants and advances in employment its employees without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

Visit www.FourHands.com for more information.