Art Gallery Coordinator

Association of Academic Museums & Galleries.; San Marcos (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Retirement plans

Job summary

Texas State University is hiring an Art Gallery Coordinator to support operations, exhibitions, and student supervision within the School of Art & Design. Ideal candidates will have a bachelor’s degree and experience in fine art handling, technical skills for audiovisual systems, and a strong ability to manage multiple projects.

The role includes coordinating installations, photographing exhibitions, and enhancing gallery visibility through social media and promotional work. Health insurance and generous paid time off are included.

Qualifications

• Minimum 2 years of professional experience handling fine art in an arts institution.
• Experience with storage, transportation, and exhibition lighting.
• Ability to operate and troubleshoot audiovisual systems.

Responsibilities

• Coordinating exhibition installations and deinstallations.
• Preparing gallery spaces for exhibitions including maintenance tasks.
• Handling, packing, and transporting artworks using museum-standard practices.

Skills

Fine art handling

Organizational skills

Interpersonal skills

Communication skills

Adobe Creative Suite

Photography skills

Education

Bachelor’s degree

Tools

Digital media systems

Hand and power tools

Job description

Art Gallery Coordinator – Texas State University, San Marcos

Posting Number: 2026592

Location: San Marcos

Department: School of Art and Design

Job Type: Full‑Time

Monthly Salary: $3,901.00 – $4,876.00

Job Category: Exempt

Required Qualifications

• Bachelor’s degree and minimum 2 years of professional experience handling fine art in an arts institution
• Experience with fine art handling, storage, transportation, installation, exhibition lighting, and gallery preparation
• Experience with woodworking, painting, exhibition fabrication, and the safe use of hand and power tools
• Experience installing, operating, and troubleshooting audiovisual and digital media systems in exhibition environments
• Strong organizational, interpersonal, and communication skills, including experience using Adobe Creative Suite or comparable software

Preferred Qualifications

• 3 years of professional experience handling fine art in an arts institution
• Experience working in a university gallery or museum setting
• Experience supervising students, staff, or volunteers
• Ability to produce professional-quality photographic documentation of art objects and installations

Job Description

The Gallery Coordinator supports the operations, exhibitions, installations, student supervision, collections stewardship, photography and documentation, and public programming activities of TXST Galleries while helping maintain a professional, organized, and collaborative gallery environment.

TXST Galleries is a multi‑space university gallery program within the School of Art & Design at Texas State University. The Galleries presents rotating contemporary art exhibitions, public programs, BFA Thesis exhibitions, and the annual Juried Student Exhibition throughout the academic year, while also maintaining a permanent collection with strengths in modern and contemporary works on paper.

The Gallery Coordinator will work closely with the Gallery Director to support exhibition production, gallery operations, student mentorship, audiovisual installation, collections stewardship, photography and documentation, and public‑facing programming across all TXST Galleries spaces.

The position requires strong organizational, technical, interpersonal, and problem‑solving skills, as well as the ability to manage multiple projects simultaneously within a highly collaborative professional staff environment.

Job Duties

• Coordinating exhibition installations and deinstallations across gallery spaces
• Preparing gallery spaces for exhibition installation, including patching, painting, lighting, pedestal preparation, hardware installation, and routine maintenance
• Handling, packing, transporting, and storing artworks using museum‑standard practices
• Working closely with artists across a range of media, including digital and time‑based work, to resolve installation and technical needs
• Photographing exhibitions, installations, and collection objects, and producing documentation for archival, promotional, web, and publication purposes
• Inventorying and cataloging the permanent collection
• Editing, organizing, and maintaining digital image files for archival, promotional, web, and publication purposes
• Hiring, training, scheduling, supervising, and mentoring student gallery monitors and installation crew members
• Supporting students in the design and execution of thesis exhibitions
• Installing, operating, and troubleshooting audiovisual and digital media systems, including projectors, monitors, speakers, media players, and multi‑channel video installations
• Assisting with the creation and installation of exhibition text, interpretive materials, and signage
• Working with the Gallery Director to increase the Galleries’ visibility through exhibition promotion, website updates, and social media content
• Collaborating with the Gallery Director in the development and execution of exhibitions, with opportunities to contribute to future curatorial projects and programming initiatives
• Assisting with opening receptions, artist talks, tours, workshops, and special events
• Maintaining gallery tools, equipment, and operational infrastructure
• Coordinating with Facilities, ITAC, vendors, artists, faculty, and staff as needed to support TXST Galleries operations and programming
• Managing multiple projects and deadlines and working on a flexible schedule, including evenings and weekends

Legal and Required Notices

Texas State University is committed to a policy of non‑discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I‑9 and provide verifying documents. Texas State University participates in E‑Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Benefits

• Health insurance coverage starting your first day of employment for full‑time employees; the university pays 100% of the employee premium and 50% for dependents
• Generous paid time off: vacation, holidays, sick days, and more
• Work‑life balance resources: mother and family‑friendly resources and a comprehensive free wellness program
• Professional development opportunities, including workshops, training, online learning, and access to educational leave and reimbursement for academic courses
• Inclusive community with many social networks offered on and off campus
• Retirement plans: TRS pension, retirement plans, and voluntary savings options with generous employer contributions