Art Fair Operations Coordinator

Gagosian; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits (Cigna)

Pet insurance

401(k) with company match

Employee discounts

Museum memberships

Pre‑tax flexible spending

Job summary

Gagosian is seeking a full-time Art Fair Coordinator to join its New York-based Art Fair team. The role supports the Art Fair Director, coordinating logistics for up to nine annual fairs and overseeing cross‑functional communication with vendors, artists, and staff.

The ideal candidate is highly organized, proactive, and able to manage multiple deadlines in a fast-paced gallery environment, including international travel and installation days.

Qualifications

• Bachelor’s degree and 3–4+ years of proven work experience in similar roles, including experience in delivering large‑scale, complex projects involving multiple deadlines.
• Proficiency in industry software, specifically SketchUp, Adobe Photoshop, Google Sheets, and advanced Excel (including pivot tables and data analysis).
• A proven ability to find calm in the storm and work well under pressure to successfully multitask while handling multiple responsibilities.

Responsibilities

• Support Art Fair Director in managing the workload for up to nine (9) art fairs per year, including calendar management, cost tracking, booth planning, maintaining artwork lists, handling insurance matters, managing budgets, creating schedules, preparing sales PDFs, tracking artwork and data analysis.
• Coordinate and facilitate virtual and in‑person planning/communication/production related meetings with external production vendors and internal international teams; manage the end‑to‑end meeting process by setting agendas, circulating materials, taking detailed minutes, and tracking action items regarding logistical planning and artwork installations.
• Work closely with the Art Fair Director to create, manage, and oversee communication timelines for all fairs.
• Oversee and track all forms of correspondence, coordinating regular catch‑ups between Fair Director and key departments to help collect pertinent information for meetings.
• Coordinate complex travel logistics for the art fair team, including domestic/international itineraries, accommodations, per diems, and tracking visa or travel requirements.
• Maintain and update detailed information lists, checklists, budgets, and running deadlines for all fairs.
• Oversee VIP nomination outreach (confirm lists, draft emails, liaise with fairs on issuing links/allocations and communicate with internal teams for distribution).
• Support budget planning, cost management, and administrative processes.
• Ad hoc projects as assigned.

Skills

Project coordination

Multitasking

Communication

Time management

Education

Bachelor’s degree

Tools

SketchUp

Adobe Photoshop

Google Sheets

Advanced Excel (Pivot tables)

Job description

Gagosian is seeking a full-time Art Fair Coordinator to join its New York-based Art Fair team. The role supports the Art Fair Director, coordinating logistics for up to nine annual fairs and overseeing cross‑functional communication with vendors, artists, and staff.

The ideal candidate is highly organized, proactive, and able to manage multiple deadlines in a fast-paced gallery environment, including international travel and installation days.