Art Fair Inventory Coordinator

David Zwirner; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Flexible workplace

Museum memberships

Summer Fridays

PTO

Health, dental, and vision insurance

401K

Job summary

David Zwirner seeks a full-time Art Fair Inventory Coordinator to manage inventory and shipping for domestic and international art fairs. Reporting to the Art Fairs Manager, you’ll liaise with multiple gallery departments and crating vendors, ensuring accurate packing lists and timely shipments.

You should have strong organizational skills, prior inventory or shipping experience, and a keen eye for detail. This role requires attention to deadlines and occasional extra hours.

Qualifications

• BA (Art History or Arts Administration preferred).
• Must be detail-oriented and able to work on multiple projects at once.
• Must be able to work independently and proactively.
• Previous experience in inventory management, registration, or art shipping.
• Premier Access – to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives.
• Benefits – Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.]

Responsibilities

• Regularly reviewing art fair inventory to flag framing, conservation, and crating needs.
• Working with the New York Inventory team to coordinate transfers of art fair inventory between the galleries and the warehouse.
• Obtaining crating and shipping estimates; overseeing domestic and international art fair shipments and preparing packing lists, proformas, and other shipping documents.
• Condition checking select artworks, and assembling collections of works that require condition checking by registrars.
• Assisting the Art Fairs Director and Manager with uploads of images into condition reports.
• Coordinating with Production and Registration teams to ensure fair inventory is exhibition-ready.
• Updating database with crate costs and dimensions; tracking and maintaining database locations.
• Electronically filing shipping documents, BOLs, and AWBs.
• Updating internal calendars and shared documents with shipping dates.
• Tracking shipping costs and maintaining budgets.
• Ad hoc projects as needed.

Skills

Detail-oriented

Multitasking

Independent worker

Inventory management

Art shipping

Registration

Education

BA in Art History or Arts Administration

Job description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Art Fair Inventory Coordinator | $60k - 65k annual salary; paid hourly, overtime eligible.

David Zwirner seeks a full-time Art Fair Inventory Coordinator to assist with the inventory and shipping aspects of domestic and international art fairs. The Art Fair Inventory Coordinator reports to the Art Fairs Manager, working closely with the Inventory Team and serving as a liaison between various gallery departments as well as crating and shipping vendors. The position requires a keen attention to detail and the ability to smoothly multitask in a fast-paced, deadline-driven environment. The candidate should have a strong interest in the operational side of the gallery world and previous experience with art inventory management, registration, or shipping. Position hours are Monday-Friday, 10am to 6pm. Candidate will occasionally need to work additional hours.

Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

What you’ll do

• Regularly reviewing art fair inventory to flag framing, conservation, and crating needs.
• Working with the New York Inventory team to coordinate transfers of art fair inventory between the galleries and the warehouse.
• Obtaining crating and shipping estimates; overseeing domestic and international art fair shipments and preparing packing lists, proformas, and other shipping documents.
• Condition checking select artworks, and assembling collections of works that require condition checking by registrars.
• Assisting the Art Fairs Director and Manager with uploads of images into condition reports.
• Coordinating with Production and Registration teams to ensure fair inventory is exhibition-ready.
• Updating database with crate costs and dimensions; tracking and maintaining database locations.
• Electronically filing shipping documents, BOLs, and AWBs.
• Updating internal calendars and shared documents with shipping dates.
• Tracking shipping costs and maintaining budgets.
• Ad hoc projects as needed.

What we would like you to have

• BA (Art History or Arts Administration preferred).
• Must be detail-oriented and able to work on multiple projects at once.
• Must be able to work independently and proactively.
• Previous experience in inventory management, registration, or art shipping.
• Premier Access – to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives.
• Benefits – Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

Benefits

• Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others.
• Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits.
• 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.