Gallery Coordinator

Aceolution; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading cultural organization is seeking a talented Country Coordinator/Program Coordinator to manage partner content and enhance visibility. This remote position requires strong skills in project and partner management, including conducting content audits, coordinating events, and growing partnerships. Ideal candidates will have excellent communication skills and experience in content management. Join a dedicated team aiming to support ART & CULTURE partners in their digital journey.

Qualifications

• Experience in project management and partner coordination.
• Ability to conduct content audits and write documentation.
• Strong communication skills are essential.

Responsibilities

• Coordinate ART & CULTURE partner content management.
• Amplify partner content visibility through various channels.
• Grow the number of ART & CULTURE partners through outreach.

Skills

Partner management

Project management

Content management

Communication

Content amplification

Job description

Aceolution is seeking a talented Country Coordinator/Program Coordinator with strong skills in partner and project management. This is a remote position, open to candidates based in USA.

Roles and responsibilities:

1. ART & CULTURE Partner Content Coordination (Acquisition, Curation and Publication)

The core mission of the Country Coordinator is to support ART & CULTURE Partners in the management of their content on Client Arts & Culture program.

Tasks include:

• Providing each partner with individual access to the Content Management System, ensuring their profile is correctly set up for them to autonomously manage their collection on Client Arts & Culture via their Dashboard and available Help articles.
• Answering questions and checking on ART & CULTURE Partners to guide them through the standard partner lifecycle which consists of:
• The ingestion phase (or Item Management): upload of their collection (images, audio, 3D models, etc) and related metadata following the platform minimal requirements and standards for quality and accuracy.
• The curation phase (or Exhibit Curation): creation of online stories with the online story editor, using our editorial best practices and guidelines
• The publication phase (or Publishing Options): presenting publication, embed, and content amplification options.
• Note that ART & CULTURE Partners should be encouraged to repeat this lifecycle as many times as desired to publish new content.
• Troubleshooting any error/issue preventing ART & CULTURE Partners from using the platform with the help of existing FAQs and reporting bugs to the engineering teams, in a timely manner.
• Ongoing communication of progress and project status and potential escalation to the Supplier Point of Contact in a timely manner (“SPOC” -Contractor personnel in charge of managing Supplier Resources).
• Optional based on partners need: working with Operations Teams to coordinate all operations to digitize the partner collection.

2. Partner Content Amplification:

The second mission of the Country Coordinator is to support ART & CULTURE Partners in the amplification of their content on the day of its publication and/or on later occasions detected by the partner or Client’s team.

Tasks include:

• Conducting content audits, writing content overviews or any other content-related documentation needed for editorial, content, marketing, press or other purposes in the context of amplifying ART & CULTURE Partners Content visibility.
• Support the organization and logistics of physical events when such format is required for the promotion of ART & CULTURE Partners Content.
• Drive Projects forward with seamless planning and execution, including anticipating roadblocks, resolving issues, managing stakeholders and evolving plans as required.
• This mission can involve travel to a ART & CULTURE Partner’s or an event’s location.

3. Prospects coordination:

The third mission of the Country Coordinator is to grow the number of ART & CULTURE Partners and related content via new Prospects.

Tasks include:

• Presenting Client Arts & Culture offer to prospects interested in becoming a ART & CULTURE Partners, outlining the terms and conditions to join, the digitization tools and the content management system available to bring their collection online on Client Arts & Culture and manage their own individual Collection Page on the platform.
• Execute track all tasks related to the Prospect Management service, including:
• Process incoming requests to join the platform and reply in a timely manner.
• Conduct outreach to new prospects based on the team needs.
• Using and keeping up-to-date Presentation materials (template emails and presentation)
• Using and keeping up-to-date Coordination, Tracking and Reporting tools.
• Request approvals from designated Program Managers
• Occasionally, this mission can involve travel to a prospect’s location