Area Administrator || Salt Lake City, UT (Part-time)

Young Life; Salt Lake City (UT); In loco; USD 23.000 - 28.000; Part-time

Descrizione del lavoro

Young Life seeks an Area Office Administrator to provide essential administrative support for the field ministry area office in Salt Lake City, Utah. The role handles correspondence, donor tracking, meeting coordination and event materials, with a focus on accuracy and confidentiality.

The position is part-time (15 hours/week) with a pay range of $17–$20 per hour, depending on experience and location, and requires strong MS Office skills and excellent communication.

Competenze

• High school education or equivalent required.
• Associate's degree preferred.
• Ongoing education encouraged.
• Experience as administrative assistant preferred.
• Typing speed 55–60 wpm and proficiency in MS Office required.
• Strong organizational and written/verbal communication skills required.

Mansioni

• Answer correspondence, file mailings and answer phones.
• Respond to voicemails, emails and inquiries professionally.
• Process donations and maintain donor databases.
• Coordinate area meetings and camp registrations.
• Prepare newsletters, postcards and event materials.
• Manage expense reports and area budgets.

Conoscenze

Typing 55–60 wpm

MS Office

Organization

Grammar

Communication

Confidentiality

Multi-tasking

Customer service

Formazione

High school education or equivalent

Associate's degree preferred

Ongoing education encouraged

Strumenti

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Descrizione del lavoro

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub . Applying externally may delay your application and require you to resubmit internally.Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation ,Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.Area Office Administrator ISummary:This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.Essential Duties:Written and Verbal CommunicationAnswer correspondence, do filing and prepare mailings.Answer phones.Respond to voicemail, e-mail and phone calls in a timely and professional manner.Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.Create club/event postcards, flyers, and/or maps.Send prayer e-mails and monthly updates.Send personal support mailings.Create and maintain area M-Site.Send thank-you letters to donors.Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.AdministrationProcess and track donations.Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.5.Maintain contact databases including the following:Update area donor database on a regular basis.Enter club card data into kid database.Update parent database.Maintain newsletter recipient list.Create and maintain banquet invitation list.Update contact in Palm/Outlook.Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.6.Human Resource for Regional AdministratorsTrack and report vacation, sick and personal days for eligible area staff.Submit timesheets for hourly staff.Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.C.Event Administration1.Coordinate area meetings, including:Area Staff MeetingsArea leadership meetingsArea committee meetings2.CampTrack participation, payments, health forms and how much each kid has earned in fundraisers.Send letters to parents about camp sign-ups, itineraries and health forms.Responsible for fundraiser marketing.Construct and distribute camp brochures.Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.3.Banquet/Golf Marathon/AuctionCreate invitations, banquet sponsor packet, table host packet, banquet program and donor cards.Track guest list, table sponsors, RSVP list and donations received from banquet.Coordinate with table hosts about their invitation lists.Mail invitations.Send thank you notes to banquet donors.Track table sponsors.D.TrainingProvide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.Working Conditions:Office EnvironmentEducation:High school education or its equivalent.Associates degree preferred.Ongoing education encouraged.Experience Required For The Job:Previous administrative assistant experience preferred.Ability to type 55 to 60 words per minute with few errors.Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.Good grammar skills and strong written and verbal communication skills.Ability to maintain confidentiality.Basic accounting skills.Detail oriented multi-tasking ability.Proven relational skills with both kids and adults.Initiative with developing processes/systems around events – data organization and maintenance.Great customer service skills.Job Specific Working Conditions:This position is scheduled for 15 hours/week.In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States.The anticipated rate for this position can range from $17-20/hour depending on relevant education, experience, and location.