Treatment Team Coordinator

Texas Health and Human Services; Waco (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

The Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant III to support treatment team coordination and documentation. You will compile information into PCRP drafts, assist in treatment planning meetings, and ensure records reflect CMS/TJC standards.

This role emphasizes accuracy, confidentiality, and collaborative teamwork in a state mental health services environment in Waco.

Qualifications

• Graduation from standard senior high school or equivalent.
• Two years of professional support experience preferred.
• Valid Texas driver's license or ability to obtain one within 90 days.

Responsibilities

• Attend regular and rotating shifts as required and support treatment team activities.
• Collect, synthesize, transcribe, and enter data into the medical record for PCRP planning.
• Develop and maintain a tracking system for timely PCRP completion and updates.
• Coordinate, schedule, and attend treatment team meetings; maintain files.

Skills

Office administration

HIPAA knowledge

EMR systems

Written communication

Data entry

Education

High school diploma

Tools

EMR software

Job description

Date: Aug 12, 2026

Location: WACO, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Treatment Team Coordinator Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: Chld /orAdolPsych Social Svs Posting Number: 19884 Closing Date: 08/26/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $3,101.00 - $4,365.66 Pay Frequency: Monthly Salary Group: TEXAS-A-13 Shift: Day Additional Shift Telework: Not Eligible for Telework Travel: Up to 15% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt

Additional Shift

Telework: Not Eligible for TeleworkTravel: Up to 15%Regular/Temporary: RegularFull Time/Part Time: Full timeFLSA Exempt/Non-Exempt: Nonexempt

Brief Job Description

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Treatment Team Coordinator performs complex (journey-level) administrative support work and routinely interacts with treatment team members. The Treatment Team Coordinator is a member of the treatment team and plays a vital role during treatment planning meetings to gather input from all disciplines. The coordinator will gather and compile information into written drafts known as the Person-Centered Recovery Plan (PCRP). Works under general supervision, with moderate latitude for the use of initiative and independent judgement.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions (EJFs)

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift, and/or overtime in accordance with agency leave policy, and performs other duties as assigned.
• Collects, synthesizes, transcribes, and enters data into the medical record documenting all treatment recommendations agreed upon by treatment team members, patients, Local Mental Health Authorities (LMHAs), and relevant others (Legally Authorized Representatives (LARs), family members, etc.) into a comprehensive individualized treatment/recovery plan for each person in service. Recovery plans demonstrate an understanding and appreciation of Person-Centered Recovery planning concepts and are written, as much as possible, in a way that reflects individual goals, strengths, and preferences, as well as person-centered interventions, that are tailored to specific individual needs/goals.
• Completes data entry into the medical record (comprehensive treatment/recovery plans and plan updates). Entry of information is accurate and timely and reflects treatment goals, interventions, and staff assignments. Treatment/recovery plans entered in the electronic medical record reflect knowledge, understanding, and competency in relation to regulatory standards (Centers for Medicare and Medicaid Services-CMS and The Joint Commission-TJC) regarding the essential elements of a multidisciplinary treatment plan.
• Develops and maintains a tracking system to ensure that treatment/recovery plans for each individual in service are completed in a timely manner, are person specific, and are updated when changes are recommended by the treatment team.
• Performs administrative duties to include coordinating, scheduling, and attending treatment team meetings. Maintains files (electronic and paper). Participates in all mandatory training as well as any required program or specific training to meet requirements and ensure skills and knowledge are maintained.
• Serves as a liaison/contact person for program staff, patients, and centralized rehabilitation staff through direct communication and exchange of information to assure that patient's PCRP interventions are documented.

Knowledge, Skills, And Abilities (KSAs)

• Knowledge of office practices and administrative procedures.
• Knowledge of HIPPA and confidentiality rules.
• Knowledge of the Electronic Medical Record (EMR).
• Proficient knowledge and skill in computer use and the written language including spelling, punctuation, and medical, as well as psychiatric, terminology.
• Skill in the use of standard office equipment and software.
• Ability to synthesize large amounts of information into a clearly written and concise document.
• Ability to coordinate team members so that plans and reviews are finalized according to policy.
• Ability to be productive and responsible in a professional environment.
• Ability to communicate effectively using both oral and written methods of communication.
• Ability to multi-task and work under pressure.

Registrations, Licensure Requirements, Or Certifications

• Must possess a valid Texas driver's license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. Must be able to drive state vehicles and golf carts.

Initial Screening Criteria

• Graduation from a standard senior high school or equivalent.

OR

• At least two (2) years’ experience in a professional support role.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide, and Employee Misconduct, and List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and State Hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine preventable. As a result, State Hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Waco Center for Youth is a psychiatric residential treatment facility that serves teenagers ages 13 through 17 with emotional difficulties and/or behavioral problems. Waco Center for Youth bases its treatment philosophy on the belief that both behavior change and an understanding of self and others are equally important in achieving significant long term success in treatment. The mission of Waco Center for Youth is “to give each youth a chance for change” by providing comprehensive psychiatric residential treatment services to emotionally disturbed adolescents of the state of Texas. The facility is operated by the Health and Human Services Commission and is accredited by the Joint Commission on Accreditation of Health Care Facilities.

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Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market: Waco