Area Administrative Manager - Plymouth

Massachusetts; Plymouth (MA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a highly organized and mission-driven Area Administrative Manager. This pivotal role involves overseeing the operations of the area office, including finance, contracts, facilities, and personnel management. The ideal candidate will thrive in a fast-paced environment, demonstrating strong attention to detail and the ability to work with diverse populations. Join a dedicated team committed to protecting children and ensuring their well-being in a nurturing environment. If you possess a passion for community service and have the relevant experience, this opportunity is perfect for you.

Qualifications

• 5+ years of administrative or managerial experience in relevant fields.
• Ability to work with diverse populations and manage multiple projects.

Responsibilities

• Oversee operational budget and contracts for the area office.
• Manage personnel functions and ensure compliance with employment laws.

Skills

Microsoft Office

Cultural Competency

Project Management

Attention to Detail

Judgment and Discretion

Education

Bachelor's Degree in a related field

Graduate Degree in a related field

Doctorate Degree in a related field

Job description

The Department of Children and Families (DCF) is seeking a dynamic, highly organized, mission-driven individual to fill the role of Area Administrative Manager. The selected candidate will report to the Area Director and will be responsible for the administration and support functions of the area office. These responsibilities include finance, contracts/procurement, facilities, personnel, and various other duties.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Finance:

• Monitor and report on the area office operational budget, inclusive of administrative support and direct service dollars; investigate and resolve area payment problems; coordinate identified revenue activities, including business transactions with social security administration and the Title IVE Random Moment Time Study.

Contracts/Procurement:

• Manage area office procurements including proposal development, proposal reviews, contract negotiations, preparation of contract documents and data entry forms; ongoing monitoring of contract utilization; and occasional technical assistance to providers.

Facilities:

• Manage and coordinate area offices facility responsibilities, including security, telecommunications, equipment maintenance, and general office issues.

Personnel:

• Responsible for the oversight of all personnel functions for the area office staff including completion of hiring, promotional and termination packages for all staff; processing of all overtime and comp time requests. Work in consultation and cooperation with the Children, Youth and Families Human Resources staff, including the Diversity Officer, to ensure that personnel transactions and processes are consistent with the standard operating procedures and all applicable employment law.

Other Responsibilities:

• Work in partnership with Area Lead Agency.
• Communicate with regional administrative manager and central office administration and finance.
• Supervision of clerical staff may be required.

Preferred Qualifications:

• Proficient with use of Microsoft Office products including Word, Excel, and Outlook and other PC based software.
• Ability to work effectively with linguistically and culturally diverse populations.
• Demonstrated ability to work in a fast-paced environment and manage multiple, deadline-driven projects with strong attention to detail.
• High level of self-motivation and accountability, bringing enthusiasm and energy to team and tasks.
• Talent for exercising sound judgment, especially discretion in handling confidential information.

TO APPLY:

Please upload both Resume and Cover Letter for this position when applying.

About the Department of Children and Families:

The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care, and education.

DCF works toward establishing the safety, permanency, and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship, or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration, or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.