Area Administrative Assistant

Freseniusmedicalcare; North Platte (NE); On-site; USD 30,000 - 39,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support for the department and Management. You will greet visitors, answer and route calls, schedule and register patients, and maintain filing systems.

Ideal candidates have 1–2 years of related experience and a high school diploma, proficient in Microsoft Office, with strong communication skills and a focus on patient confidentiality and professional demeanor during business hours.

Qualifications

• Education: High school diploma or GED required.
• Healthcare administrative experience preferred, with time-management and multitasking skills.
• Maintain patient confidentiality according to HIPPA and handle front desk duties.

Responsibilities

• Prepares business correspondence, memorandums, reports and informational packages.
• Assists with scheduling and maintains calendars.
• Greets visitors and directs them to the appropriate location or person.
• Establishes filing systems and basic databases; performs clerical tasks.
• Records meeting minutes and distributes documents as necessary.
• Sorts and distributes mail; maintains office forms and supplies.

Skills

Time management

Multitasking

HIPPA privacy

Front desk duties

Scheduling patients

Microsoft Office

Education

High school diploma or GED

Job description

• The clinic admin is the “face” of the clinic or hospital, responsible for greeting all patients and guests upon their arrival. The clinic admin maintains a professional environment at all times and is responsible for answering and routing calls, scheduling and registration, and additional administrative responsibilities based on the location and business need. General hours are typically M-F from 8-4:30 with a 30-minute lunch break.
• Ideal Candidate:
  • Prior administrative experience in healthcare: Patient Care Representative, Administrative Coordinator, Office Manager, Scheduling Coordinator, Medical Front Office Assistant etc. We are looking for time-management and multitasking skills, patient confidentiality according to HIPPA, front desk duties, filing paperwork, working with computer systems, scheduling patients, preparing medical records, verifying admissions paperwork.
• Education: High school diploma or GED required.

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors