Clinic Administrative Assistant

Freseniusmedicalcare; Mount Pleasant (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Fresenius Medical Care seeks a Secretary/Receptionist to support the department with clerical duties and scheduling; you will greet visitors, manage calls, and prepare documents.

Responsibilities include maintaining calendars, filing, and coordinating meetings while providing general support to management. A High School diploma and 1–2 years of related experience are preferred, with strong communication and interpersonal skills.

Qualifications

• 1–2 years of related administrative experience.
• Knowledge of office procedures is required.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Pleasant telephone manner.

Responsibilities

• Greet visitors and direct them to the appropriate location or person.
• Assist with scheduling and maintain calendars.
• Prepare business correspondence, memorandums, and reports.
• Maintain filing systems and basic databases.
• Record meeting minutes and distribute them as needed.
• Handle mail, calls, and general office duties.
• Support management staff with meeting coordination.

Skills

Office procedures

Interpersonal skills

Communication skills

Telephone etiquette

Education

High School Diploma

Tools

Microsoft Office

Job description

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors