Area Admininistrator - Buena Vista & Salida, CO (PT)

Young Life; Colorado; Hybrid; USD 26,000 - 29,000; Part time

Job summary

Young Life in Buena Vista & Salida, CO seeks an Area Office Administrator I to provide essential administrative support for field ministry operations.

Responsibilities include handling correspondence, phones, mailings, donations processing, donor databases, and coordinating area meetings and events such as banquets and camps. Part-time hours (~20/week) in a office setting with strong MS Office skills and confidentiality needed.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proficient in Microsoft Office; familiarity with donor databases.
• Must type 55–60 WPM with accuracy.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Answer correspondence, answer phones, and manage mailings in a timely, professional manner.
• Process and track donations; maintain donor and leader databases and forms.
• Prepare newsletters, mailings, postcards, flyers, and maps; send updates.
• Coordinate area meetings and events such as banquets and fundraisers.
• Provide training to area staff and volunteers on processes and systems.

Skills

Typing 55–60 WPM

MS Office

Data entry

Confidentiality

Basic accounting

Customer service

Interpersonal skills

Education

High school diploma or equivalent

Associates degree preferred

Tools

Salesforce

Workday

Adaptive

Webconnex

Job description

## Area Office Administrator I**Summary:** This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner. **Essential Duties:** ***Communication & Correspondence*** Answer correspondence, do filing and prepare mailings. Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner. Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff. Create club/event postcards, flyers, and/or maps. Send prayer e-mails and monthly updates. Send personal support mailings. Create and maintain area M-Site. Send thank-you letters to donors. Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area. ***Administration*** Process and track donations. Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date. Manage monthly expenses and budgets, including area bank account records, Adaptive, area and staff expense reports. Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update Adaptive each month. *Maintain contact databases including the following:*Update area donor database on a regular basisEnter club card data into kid databaseUpdate parent databaseMaintain newsletter recipient list. Create and maintain banquet invitation list. Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners. **Event Administration** *Coordinate area meetings, including:* Area Staff Meetings Area leadership meetings Area committee meetings *Camp* Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign-ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins. *Banquet/Golf Marathon/Auction* Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track guest list, table sponsors, RSVP list and donations received from banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors. **Training** Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration. **Working Conditions:** Office Environment **Education:** High school education or its equivalent. Associates degree preferred. Ongoing education encouraged. **Experience Required For The Job:** Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.Proficiency in Salesforce, Workday, Adaptive, and Webconnex encouraged.**Job Specific Working Conditions:** Please note this role will provide administrative duties for both Young Life areas of Buena Vista & Salida, CO. Admin will divide administrative time between these 2 areas and receive direction from 2 Area Directors. This job is for approximately 20 hours/week. In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States. *The anticipated rate for this position can range from $19-21/hour depending on relevant education, experience, and location.*