Archivist Processing Associate - Access & Descriptions

DePaul University; Chicago (IL); On-site; USD 31,685,000 - 32,622,000; Full time

Benefits offered by this job

Paid time off

Part-Time benefits

Stable university

Job summary

DePaul University in Chicago is seeking an Archives Processing Assistant to apply archival principles to arrange, describe, and provide access to collections. You will support on-site and remote researchers, supervise the reading room, and train student staff in basic processing tasks.

The role focuses on accessioning, processing, and collections management within a collaborative, inclusive library environment that aligns with the university’s mission and diversity goals.

Qualifications

• Minimum: Bachelor's degree
• Experience with processing archival collections
• Familiarity with DACS, EAD, and collection management software
• Excellent written, oral, and interpersonal communication skills
• Ability to read and comprehend handwritten and printed text, and to create accurate structured and narrative descriptions with minimal oversight
• Ability to think critically to create effective arrangements and descriptions
• Ability to adapt to change with flexibility and sound judgment
• Ability to learn new skills through research and self-study
• Experience working independently and in a team
• Excellent planning, project management and problem-solving skills
• Ability to work with diverse constituencies
• Knowledge of information resources (IT, print, web) required

Responsibilities

• Archives Accessioning: create accurate accession records
• Archives Processing: describe materials per archival principles
• Manage physical collections and shelving
• Assist in researching and describing materials for finding aids
• Support researchers (in person and remote) with identified materials
• Supervise reading room during desk shifts
• Train student employees on processing projects

Skills

Archival processing

Reference assistance

Handwritten/text comprehension

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

DACS

EAD

Collection management software

Job description

DePaul University in Chicago is seeking an Archives Processing Assistant to apply archival principles to arrange, describe, and provide access to collections. You will support on-site and remote researchers, supervise the reading room, and train student staff in basic processing tasks.

The role focuses on accessioning, processing, and collections management within a collaborative, inclusive library environment that aligns with the university’s mission and diversity goals.