Archivist I - Vital Records & Statistics, DHHS

State of Utah; Salt Lake City (UT); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Full benefits package

Job summary

State of Utah is seeking an Archivist I in Salt Lake City to join the Vital Records Administration, part of the Utah Department of Health and Human Services. The position focuses on records management, cataloging, and policy development, supporting fair and accessible government records for Utahns.

The role requires strong communication, organization, and knowledge of archival practices, with on-site duties and a comprehensive benefits package.

Qualifications

• Excellent oral and written communication skills.
• Excellent organization skills.
• Knowledge of archiving principles and duties.
• Knowledge of privacy rules.
• Self motivated, able to work independently, comfortable asking questions.

Responsibilities

• Records management including: knowledge of retention schedules, coordination with partners including state archives.
• Performs descriptive cataloging, creates original cataloging systems.
• Acts as a resource to provide information or determine the most effective way to manage records.
• Develops historical and policy manuals for office.
• Image records into systems.
• Quality assurance of records.
• Coordinate and facilitate meetings with internal and external partners as needed.

Skills

Excellent oral & written communication

Excellent organization

Knowledge of archiving principles

Knowledge of privacy rules

Self motivation & independence

Job description

FT / PT Status – Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $18.73 - $29.66 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Application Deadline – 11/1/2026*

This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Are you passionate about preserving and managing information with precision? The Utah Department of Health & Human Services (DHHS) is seeking a detail-oriented and organized Archivist I to join our dedicated Vital Records Administration team. This is a unique opportunity to play a vital role in our records management efforts, where your work will directly support our mission of advocating for and serving all individuals and communities in Utah.

If you are looking for a career that offers job stability, professional growth, and the chance to contribute to meaningful work in a supportive environment, we invite you to apply and help us ensure fair and equitable opportunities for all.

Day-to-day Responsibilities Of This Position

• Records management including: knowledge of retention schedules, coordination with partners including state archives;
• Performs descriptive cataloging, creates original cataloging systems;
• Acts as a resource to provide information or determine the most effective way to manage records;
• Develops historical and policy manuals for office;
• Image records into systems;
• Quality assurance of records;
• Coordinate and facilitate meetings with internal and external partners as needed.

Qualifications

Minimum or "day-one" qualifications:

• Excellent oral and written communication skills;
• Excellent organization skills;
• Knowledge of archiving principles and duties;
• Knowledge of privacy rules;
• Self motivated, able to work independently, comfortable asking questions.

Preferred Or Trainable/on-the-job Qualifications

• Knowledge of Utah specific privacy rules and retention schedules.

Supplemental Information

• Effective July 1, 2021, State of Utah Employees must either reside in Utah or be in the process of relocating to within 30 days of their start date.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules apply for promotions and transfers.

About The Role

Location

288 North 1460 West

Salt Lake City, Utah, 84116

United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

Benefits

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

Become an integral part of the Utah Department of Health and Human Services (DHHS) and contribute to the vision of advocating for, supporting, and serving all individuals and communities in Utah; and ensuring all Utahns have fair and equitable opportunities to live safe and healthy lives. Help us achieve this through effective policy and a seamless system of services and programs.

EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].