Archive Technician

City of South Salt Lake; South Salt Lake (UT); Vor Ort; USD 12.000 - 16.000; Teilzeit

Zusammenfassung

City of South Salt Lake is seeking an Archive Technician for the Justice Court on a part-time, time-limited basis. The role reviews and updates digital files from hard-copy records, scans documents, and ensures proper labeling. Work hours are 14–18 per week (about 480 hours total).

You will complete CJIS, CORIS, and Xchange training, destroy hard copies after uploading, and keep the archive room organized. Requires a high school diploma or GED and passing UCJIS and pre‑hire background checks

Qualifikationen

• Must be at least 18 years old and have a High School Diploma or GED.
• Must pass UCJIS background check in addition to pre-hire background check and drug.
• Ability to follow written and verbal directions.
• Ability to communicate effectively both orally and in writing.

Aufgaben

• Review and update digital files from hard-copy records.
• Scan documents and label according to procedures.
• Keep archive room organized and accessible.
• Complete required training in CORIS LMS and CJIS.
• Destroy hard copies after uploading to digital files.
• Attend department staff meetings as assigned.

Kenntnisse

General computer skills

Recordkeeping

Data organization

Communication (oral/written)

Independent work

Attention to detail

Multi-tasking

Punctuality

Ausbildung

High School Diploma or GED

Tools

CJIS

CORIS

Xchange

CORIS LMS

Jobbeschreibung

Position Description: Archive Technician

Department: Justice Court

Position Grade: Part-time, Time- limited / $17

Supervisor: Court Administrator

FLSA Status: Non-exempt

Revision date: September 2026

POSITION SUMMARY

This is a part- time position spanning approximately 480 hours, working between 14 and 18 hours per week. Under the direction of the Court Administrator and assigned court staff, the Archive Technician will follow all UCJIS regulations and procedures to review and update digital files using hard copy archived information. The Archive Technician will follow all UCJIS rules and regulations in working with confidential data while completing duties of the job.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Complete all required training to access CJIS date, CORIS and Xchange.
• Follow identified procedures to review/ compare hard copy case files to digital files and determine what hard copy documents need to be uploaded into the digital file.
• Scan documents into appropriate digital files, following established procedures for labeling, signatures, etc.
• Complete assigned basic training in CORIS LMS system to increase knowledge and understanding of court documents.
• Follow identified procedures to properly destroy hard copy documents once uploaded into digital files.
• Attend department staff meetings as assigned.
• Organize archive room.
• Other duties as assigned.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

EDUCATION, EXPERIENCE AND CERTIFICATIONS

• Must be at least 18 years of age. Must have High School Diploma or GED.
• Must pass UCJIS background check in addition to pre-hire background check and drug.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

• General knowledge of computers and software.
• Ability to maintain accurate records and to organize data and materials.
• Ability to follow written and verbal directions.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain an effective working relationship with court staff.
• Ability to work independently and ask questions as needed to complete tasks.
• Ability to maintain work schedule and to be prompt to work.
• Ability to maintain a professional demeanor in the work environment at all times.
• Ability to focus on detail- oriented work for long periods of time with multiple interruptions.
• Ability to multi-task and consistently generate accurate work.
• Ability to work as part of a team as well as independently.

PHYSICAL DEMANDS OF THE ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met or will be encountered by an employee while successfully performing essential functions of this job. Reasonable accommodations may be made to enable individuals to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment ranges from quiet to somewhat noisy due to many people talking at one time. The employee must be able to constantly multi-task and fluidly shift between frequent interruptions and scheduled work. Attention to detail and accuracy are critical elements of the job.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

SALARY: $17.00 an hour, Part-Time, Limited Bases

OPEN UNTIL FILLED

FINAL APPLICANT MUST SUBMIT TO AND PASS A DRUG SCREEN AND BACKGROUND CHECK

EQUAL OPPORTUNITY EMPLOYER

THIS ENTITY USES E-VERIFY