Archive & Records Management Specialist (On-site Lead)

State of Arizona; Phoenix (AZ); In loco; USD 20.000 - 29.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical and dental insurance

Retirement plans

10 paid holidays per year

Vacation time accrual

Sick time accrual

Deferred compensation plan

Wellness plans

Descrizione del lavoro

Arizona Department of Child Safety (DCS) is seeking an Archive Assistant to manage closed records, coordinate delivery across regions, and ensure data integrity. The role supports the AMS and may act as team lead when on-site leadership is unavailable.

Responsibilities include coding, indexing, and securing chain-of-custody, handling vendor visits, and providing excellent service to internal and external customers. Some driving is required.

Competenze

• Procedures for organizing, storing, retrieving, and archiving closed case files; confidentiality and security protocols
• Familiarity with document tracking, inventory systems, and file transfer processes
• General office practices, workflow coordination, and administrative support functions
• Proficiency with office software (Microsoft Office Suite, email, spreadsheets), electronics records systems, and databases used for case file management

Mansioni

• Prepares closed document forms for coding, organizing or indexing information; identifies issues disrupting workflow and documents findings for corrective action
• Inputs, verifies, and maintains records in the database with high accuracy to uphold data integrity
• Documents incoming records deliveries with complete accuracy, ensuring chain-of-custody and secure handling
• Reviews errant documentation to identify correct record types and retention schedules
• Manages record scanning operations by monitoring inbox and processing digital submissions
• Serves as on-site representative during vendor visits, coordinating access and verifying contract compliance
• Attends meetings and trainings; supports AMS by updating boards and charts; may require driving
• Provides effective customer service to internal/external customers; coordinates transfers to State Records Center and Archives
• Other duties as assigned related to the position

Conoscenze

Office software

MS Word

Outlook

Excel

Verbal communication

Written communication

Organization

Time-management

Customer service

Formazione

High School Diploma

Strumenti

Microsoft Office Suite

Adobe Pro

Descrizione del lavoro

Arizona Department of Child Safety (DCS) is seeking an Archive Assistant to manage closed records, coordinate delivery across regions, and ensure data integrity. The role supports the AMS and may act as team lead when on-site leadership is unavailable.

Responsibilities include coding, indexing, and securing chain-of-custody, handling vendor visits, and providing excellent service to internal and external customers. Some driving is required.