Archive & Records Management Specialist

Arizona Department of Child Safety; Phoenix (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Affordable medical, dental, life, and短

Top-ranked retirement and long-term_

10 paid holidays per year

Vacation time

Sick time

Deferred compensation plan

Wellness plans

Job summary

The Arizona Department of Child Safety (DCS) is seeking an Archive Assistant to help manage closed records across all regions. You will ensure accurate coding, indexing, and secure handling of documents, supporting internal and external stakeholders while serving as acting team lead when on-site leadership is unavailable.

Responsibilities include maintaining chain-of-custody, coordinating with the State Records Center, and providing responsive service.

Qualifications

• Proven ability to manage, archive, and secure confidential records.
• Familiarity with document tracking, inventory systems, and file transfer processes
• Knowledge of confidentiality and security protocols for archiving closed case files
• Experience with office software and databases used for case file management

Responsibilities

• Prepares closed document forms for coding, organizing or indexing per procedures.
• Inputs, verifies, and maintains records with high accuracy for reliable retrieval.
• Documents incoming records deliveries with proper chain-of-custody and handling.
• Reviews errant documentation to identify correct record types and retention schedules
• Manages record scanning operations and coordinates during Team Lead absence
• Serves as on-site representative during vendor visits and ensures compliance with contracts
• Attends mandatory trainings and supports AMS by updating huddle boards
• Provides customer service to internal/external customers and coordinates transfers to State Records Center
• Other duties as assigned related to the position

Skills

Verbal communication

Written communication

Organization

Time management

Customer service

Office software

Education

High School Diploma

Tools

MS Word

Outlook

Excel

Adobe Pro

Job description

The Arizona Department of Child Safety (DCS) is seeking an Archive Assistant to help manage closed records across all regions. You will ensure accurate coding, indexing, and secure handling of documents, supporting internal and external stakeholders while serving as acting team lead when on-site leadership is unavailable.

Responsibilities include maintaining chain-of-custody, coordinating with the State Records Center, and providing responsive service.