Archive Manager

University of New Mexico; Albuquerque (NM); On-site; USD 20,000 - 29,000; Part time

Job summary

The Museum of the American Military Family & Learning Center in Albuquerque is seeking an Archive Manager for an off-campus work-study position. The role involves unpacking and setting up the WorkSpace, cataloging artifacts, and coordinating with staff and volunteers.

Must be enrolled in UNM and meet Work-Study requirements. Responsibilities include photographing items, organizing collections, and contributing to newsletters and social media.

Qualifications

• Enrolled in a degree seeking program at UNM.
• Enrolled at least half-time (6 hours) at UNM for fall and spring semesters.
• If Work Study, you must meet Satisfactory Academic Progress.
• Equal Opportunity Employer statement included in posting.

Responsibilities

• Be on-site when MAMF ideally 16 per week. Weekdays or weekends.
• Interact with visitors and researchers.
• Follow MAMF policies and procedures.
• Work as a team with MAMF director, board members, volunteers, and student Archive Assistants.
• Unpack and set up WorkSpace and Galley.
• Photograph and catalog artifacts into ehive online database.

Skills

Communication skills

Independent work

Teamwork

Enthusiastic

Flexibility

Education

B.S./B.A or M.S./M.A in museum studies or related field

Tools

Microsoft Office

Cataloguing software

Job description

Working Title: Archive Manager

Pay: 18.00 Hourly

Campus: Main - Albuquerque, NM

Department: Off Campus Work Study (454F)

Employment Type: Student Employment

Student Type: Work-Study

Status: Non-Exempt

Background Check Required: Yes

Organization

Organization: Museum of the American Military Family & Learning Center

Location

Location:201 Eubank NE Ste3A, Albuquerque, NM 87123

An Off-Campus Work-Study Position - MUST have a Work-Study Award.

The Museum of the American Military Family & Learning Center (MAMF) is a small nationally recognized award-winning museum dedicated to preserving American military family history. MAMF is led by an all-volunteer board of directors and provides an excellent opportunity for a work-study student to get practical hands‑on experience in all aspects of Museum operations. MAMF's special collections library consists of more than 2,200 volumes by and about military personnel, military family members, and military events. The collections include first‑hand oral and written histories, photos, and documents of family members from all service branches and federally‑connected civil servants and educators, and artifacts dating from pre‑American Revolutionary War to present. Currently in transition, and mostly in boxes, the museum has relocated to Albuquerque into its "WorkSpace." It needs to be unpacked and set up. For continuity, we would like to employ a student who is willing to make a multi‑semester commitment.

Archive Manager Duties & Responsibilities

Qualifications:

• Education: (Enrolled in B.S./B.A or M.S/M.A. in museum studies, history, library, education, or related field)
• Professional, enthusiastic, and self‑motivated
• Dependable and Accountable
• Excellent decision‑making skills and execution
• Ability to work independently, sometimes without clear direction
• Excellent communication (both written and verbal) and interpersonal skills
• Energetic, and outgoing
• Ability to deal with people with diverse viewpoints
• Knowledge of preserving historic documents and artifacts
• Proficiency in Microsoft Office Suite
• Proficiency with cataloguing software
• Physical ability to climb stairs, bend, reach and lift to 30 pounds
• Background Check Required: Yes
• Bonus: (but not mandatory) Have a military/military family connection

The ideal candidate will:

• Have the desire to work as part of a team to grow a grassroots museum
• Familiarize themselves with military/family culture and learn the back stories/significance of the artifacts
• Seek opportunities to collaborate with other cultural, community, military‑connected, and educational organizations to expand and diversify the museum's audience, extend the museum's reach, and advance its mission and interests
• Participate in MAMF planning/initiatives
• Keep current on best practices in the museum profession and apply them at MAMF

Operations

• Be on-site when MAMF ideally 16 per week. Weekdays or weekends.
• Interact with visitors and researchers
• Follow MAMF policies and procedures
• Work as a team with MAMF director, board members, volunteers, and student Archive Assistants

Independent Tasks

• Unpack and set up WorkSpace and Galley
• Photograph and catalog artifacts into ehive online database
• Organize, maintain and display artifacts
• Write a quarterly article, other content for member newsletters
• Create content for MAMF social media accounts
• Accept and process donated artifacts
• Provide guidance to student Archive Assistants

Shared Tasks

• With Executive Director: Meet weekly with and provide updates and statistics as requested. Develop/establish artifact and library collections policy/guidelines.
• With Volunteers/board members: Engage and be helpful to visitors, board members, and small group. Perform minor cleaning (e.g. dusting, vacuuming, straightening/dusting artifacts).
• With fellow students: Be part of a student-directed team to unpack and set up the physical spaces. Work cooperatively with interns/service learning students who are scanning or doing other projects.

Minimum Qualifications

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.