Archive Assistant

New York New Jersey Trail Conference; Mahwah (NJ); Hybrid; USD 21,000 - 25,000; Full time

Benefits offered by this job

matching 403(b)

Complimentary membership

9 paid vacation days

4.5 paid sick days

6 paid holidays

Job summary

The New York-New Jersey Trail Conference based in Mahwah, New Jersey, seeks an Archive Assistant for a temporary 6‑month, full‑time role. You will organize, digitize, and file materials to improve retention of program information and legally required records, and you will record metadata to enhance searchability and access for staff, volunteers and the public.

This position offers a $22.50 per hour wage with hybrid work options and a benefits package including 403(b) matching, complimentary

Qualifications

• Strong interest in pursuing a career in archives, library science, or museum management.
• Strong verbal and written communication skills.
• Flexible and adaptable — able to work a variable schedule including evening meetings and event settings.
• Some experience with Metadata preferred.
• Valid driver’s license and reliable access to a personal vehicle for work travel (expenses reimbursed at IRS mileage rate).

Responsibilities

• Improve retention of program, mission related, and legally required information through organizing, digitizing, and filing material.
• Meet with program leads or committees to define what program related materials need to be saved and where and how it will be saved.
• Record metadata to improve searching.
• Develop and present training for staff and volunteers to implement and maintain a retention process.
• Help answer requests for information.
• Serve as the staff liaison to the Archives Committee.
• Work on other tasks with the Archivist and Archive volunteers.

Skills

Verbal communication

Written communication

Flexibility

Metadata experience

Driver's license

Job description

Help protect trails and preserve nature—discover staff, volunteer, and Corps opportunities with the Trail Conference.

Salary: $22.50 per hour for this 6 months Temporary Full Time position Experience: 6 months or less

Organization & Program Overview

The New York-New Jersey Trail Conference is a volunteer-powered nonprofit dedicated to caring for public lands and trails and helping people responsibly enjoy the outdoors. The Archives of this 106 year old institution needs organizing to provide information about past and ongoing programs as well as retention of material required by law. This information would be available to staff, volunteers, and the public on a case by case basis.

Duties and Responsibilities:

• Improve retention of program, mission related, and legally required information through organizing, digitizing, and filing material.


• Meet with program leads or committees to define what program related materials need to be saved and where and how it will be saved.


• Record metadata to improve searching.


• Develop and present training for staff and volunteers to implement and maintain a retention process.


• Help answer requests for information.


• Serve as the staff liaison to the Archives Committee.


• Work on other tasks with the Archivist and Archive volunteers.

Desired Qualifications

• Strong interest in pursuing a career in archives, library science, or museum management


• Strong verbal and written communication skills


• Flexible and adaptable — able to work a variable schedule including evening meetings and event settings


• Some experience with Metadata preferred


• Valid driver’s license and reliable access to a personal vehicle for work travel (expenses reimbursed at IRS mileage rate)

Supervision and Work Environment

Based in Mahwah, New Jersey, the Archive Assistant reports directly to the Cartographer and regularly coordinates with the Archivist who is the Archive Committee Chair.

Work is based at the Trail Conference headquarters, but hybrid arrangements may be available on a case by case basis, consistent with the organization’s Hybrid Work Policy and at the discretion of management.

The salary is $22.50 per hour. Benefits include matching 403(b), complimentary membership, 9 paid vacation days, 4.5 paid sick days, and 6 paid holidays for this temporary 6 month position.

The Trail Conference believes that the joys of nature belong to everyone. We pledge to uphold equality in our hiring and employment practices and to create an environment where everyone, from any background, can do their best work.

The New York-New Jersey Trail Conference is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ancestry, age, sex/gender (including pregnancy), affectional or sexual orientation, gender identity or expression, marital status, civil union status, domestic partnership status, familial status, religion, disability, or veteran status. All employment is decided on the basis of qualifications, merit, and business need.

Learn more about the Trail Conference at nynjtc.org/about-us .

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