Archival Processing Specialist

International Association of Operative Millers (IAOM); Wheaton (IL); On-site; USD 55,000 - 60,000; Full time

Job summary

The Wheaton Library and Archives seeks a Processing Archivist to help collect, preserve, and provide access to Wheaton College’s institutional archives and special collections, ensuring organization, accessibility, and ongoing stewardship of materials.

Under supervision, the successful candidate will arrange, rehousing, describe finding aids, appraise materials, supervise student workers, and collaborate on cross‑department initiatives; the position is full‑time and pays $55,000–$60,000 annually.

Qualifications

• Master’s degree in library and information science (ALA-accredited) or equivalent combination.
• 1–3 years in a library/archives/museum setting with diverse collections.
• Ability to collaborate across teams and with external partners.
• Ability to work autonomously and exercise professional judgement.
• Prioritize multiple tasks and complete projects on time.
• Proficiency with Microsoft Office; willingness to learn new systems.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Arrange, rehouse, and preserve archival records across physical and digital formats.
• Describe collections and generate finding aids in ArchivesSpace, creating MARC records.
• Appraise and accession new materials with professional judgement.
• Contribute to collections management, space planning, and supplies monitoring.
• Participate in cross-department initiatives, including preservation activities.
• Attend unit meetings and assist with reference and research services as needed.
• Supervise and train archival student workers.

Skills

Written and verbal communication

Collaborative work

Autonomy and professional judgement

Time management

Education

Master’s degree in library and information science (ALA-accredited)

Tools

ArchivesSpace

Preservica

Job description

The Wheaton Library and Archives seeks a Processing Archivist to help collect, preserve, and provide access to Wheaton College’s institutional archives and special collections, ensuring organization, accessibility, and ongoing stewardship of materials.

Under supervision, the successful candidate will arrange, rehousing, describe finding aids, appraise materials, supervise student workers, and collaborate on cross‑department initiatives; the position is full‑time and pays $55,000–$60,000 annually.