Archival Intern

Collectionsthatcare; New York (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Archival Intern at Vilcek Foundation supports the organization’s archive by digitizing and cataloging records and ephemera, and by handling archival material with care. The role provides creative and technical support for scanning, metadata entry, and access for public and internal use.

Compensation is $30/hour with a full-time schedule. Deadline to apply is September 30, 2026, and the candidate must be authorized to work in the United States.

Qualifications

• Current master’s graduate student or recent graduate in Library Science, Art History, or a related field, or equivalent experience.
• Strong interest in arts, culture, immigration, philanthropy, or the nonprofit sector.
• Excellent written communication skills with attention to tone and institutional voice.
• Ability to manage multiple tasks simultaneously with strong attention to detail.
• Ability to work independently and collaboratively in a team environment.
• The candidate must be authorized to work in the United States.

Skills

Written communication

Detail-oriented

Independent & team

Mac-based environment

Education

Master's student in Library Science

Recent graduate in Library Science or related field

Tools

Google Workspace

Job description

The Archival Intern supports the Vilcek Foundation’s archive in preserving and providing public and internal access to organizational records and ephemera through digitizing and cataloging efforts. This position will provide creative and technical support related to scanning, metadata entry, and archival material handling.

Key Details

Compensation: $30/hour

Schedule: FT

Deadline: September 30, 2026

Eligibility

Qualifications

• Current master’s graduate student or recent graduate in Library Science, Art History, or a related field, or equivalent experience
• Strong interest in arts, culture, immigration, philanthropy, or the nonprofit sector
• Excellent written communication skills with attention to tone and institutional voice
• Ability to manage multiple tasks simultaneously with strong attention to detail
• Ability to work independently and collaboratively in a team environment
• The candidate must be authorized to work in the United States

Additional Skills and Experience

• Knowledge of archival theory preferred
• Knowledge of digital asset management systems preferred
• Experience with finding aids preferred
• Experience handling archival material preferred
• Proficiency with Google Workspace (Docs, Drive, Sheets)
• Comfort working in a Mac-based environment
• Ability to lift up to 25 lbs

About

The Vilcek Foundation raises awareness of immigrant contributions in the United States and fosters appreciation of the arts and sciences.