Archives and Records Management Intern: Digitization

Sfmoma; San Francisco (CA); On-site; Full time

Job description

About SFMOMA

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. It strives to inspire and connect us through art and align its work with core values: Inclusive, Passionate, Brave, and Empathic. The museum welcomes infinitely curious individuals who are eager to explore, support, and experience the art of our time.

Schedule and Compensation

Schedule: Fall 2026, duration based on school schedule, at least 3 hours per week, fully onsite. This is an unpaid internship – applicant must provide proof for receiving school credit.

Position Description

The SFMOMA Archives collects, preserves, and provides reference access to the records that document the curatorial, educational, and administrative activities of the museum. The Archives staff develops strategies, plans policies, and implements guidelines to ensure the orderly transfer and disposition of museum documentation. The Archives & Records Management internship offers experience with the digitization of archival cultural material and learning opportunities in archives and records management.

Project Plan

• Learn and orient with the Archives & Records Management Department.
  • Understand the archives’ role, collections, policies, and digitization procedures.
  • Meet team members and learn about their roles and career paths.
  • Familiarize with tools used for digitizing physical archives and making them accessible to internal and external audiences.
• Initiate and execute scanning requests and small‑scale digitization projects.
  • Perform holdings maintenance on material queued and pulled for scanning.
  • Scan material following existing archival digitization standards.
  • Upload scanned material and input descriptive metadata into the digital asset management system.
  • Track request progress in Asana.
  • Deliver completed scans as assigned.
• Participate in archives inventory projects.
  • Assist with inventorying unprocessed collections, posters, AV materials, and press materials to identify items for triage and digitization.
• Capstone achievements by internship end.
  • Compile a metrics report of digitization work.
  • Create and/or update digitization SOPs and standards documentation.
  • Gain experience of the full lifecycle of digitization at the SFMOMA Archives.
  • Assist with research requests.
  • Participate in archival inventory and triage for processing and digitization.

Educational Objectives

• Gain experience processing and digitizing archival materials.
• Collaborate with colleagues within the Archives and Art Resources department.
• Develop research, information management, and problem‑solving skills.
• Introduce the intern to core competencies of the archives and records management professions.

Qualifications & Skills

• Current student in or recent graduate of a Masters‑level program in library science, records management/administration, museum studies, or a related field.
• Detail‑oriented and extremely organized.
• Interest in archives and records management, specifically in a museum setting.
• Proficiency with Microsoft Office Suite, Microsoft 365 (Teams and SharePoint), and task‑management applications such as Asana and Airtable.
• Experience handling fragile objects, particularly paper and audiovisual materials.

Location

San Francisco, 151 3rd Street.

EEO Statement

Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records. SFMOMA is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry or national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, or any other category protected by federal or state law. You may request reasonable accommodation if you are unable to or limited in your ability to access job postings or provide additional information. Contact the People Team at [e-mail].