Architectural Office Manager | Flexible Hours & Scheduling

Charles Matsinger Associates; Philadelphia (Philadelphia County); Sur place; USD 42 000 - 60 000; Temps partiel

Avantages offerts par ce poste

Benefits

Résumé du poste

Charles Matsinger Associates in Old City Philadelphia is seeking an Office Manager with 3–5 years of experience to join a friendly, professional team. The role begins part-time with potential to transition to full-time; the successful candidate will be highly computer-literate and comfortable accessing client portals and various software programs.

Responsibilities include front desk reception, electronic filing, invoicing support, coordinating client liaison tasks, updating bookkeeping data,

Qualifications

• Must be extremely computer-literate and experienced in accessing websites, Client portals and various software programs.
• Associates degree preferred.
• Cheerful, professional and adaptable self-starter with good follow-through.

Responsabilités

• Front Office Reception/Check for Voicemails
• Electronic Filing of Office Documents
• Email Monthly Matsinger Invoices to Clients; File Monthly Invoices once emailed
• Assist in Processing Consultant Invoices as received through email
• Coordinate Client Liaison Tasks: Add Client Contact Information; Record Purchase Orders; Obtain COIs for Clients; Manage Badging at Client Sites
• Enter New Project Information into Bookkeeping software
• Schedule Meetings; Arrange for Food on occasion
• Coordinate Modifications to Health, Dental, and Disability Income Insurance
• Assist with Job Postings for New Hires: Schedule Calls/Interviews, Provide Offer Letters
• Coordinate Scheduling of Bi-Annual Staff Reviews and other firm-wide events.

Connaissances

Self-starter

Follow-through

Adaptability

Computer literacy

Formation

Associates degree preferred

Outils

Microsoft Office Suite

CRM software

Client portals

Description du poste

Charles Matsinger Associates in Old City Philadelphia is seeking an Office Manager with 3–5 years of experience to join a friendly, professional team. The role begins part-time with potential to transition to full-time; the successful candidate will be highly computer-literate and comfortable accessing client portals and various software programs.

Responsibilities include front desk reception, electronic filing, invoicing support, coordinating client liaison tasks, updating bookkeeping data,