Architectural Front Desk & Project Support Pro

Pivot North Architecture; Boise (ID); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

4 weeks paid time off annually

Annual bonus opportunity

SIMPLE IRA with company match

Healthcare, dental, and vision covered

Wellness benefit

7 paid holidays annually

Competitive salary DOE

Job summary

Pivot North Architecture, a downtown Boise firm, is seeking a Front Desk & Project Support Specialist to join our collaborative team. The role serves as the first client contact and provides administrative and project coordination support to our architectural staff.

You will manage front desk duties, organize files, assist with submittals, RFIs, and meeting coordination, while helping maintain a welcoming, efficient office environment in Boise's downtown office.

Qualifications

• Associate degree or equivalent; business admin background preferred.
• Minimum 3 years of administrative/office coordination experience, preferably in an architecture/engineering context.
• Proficient in MS Office and strong written/verbal communication while representing the firm professionally.
• Ability to manage multiple priorities and deadlines in a collaborative setting.

Responsibilities

• Provide project and administrative support to architectural teams, including document prep and data entry.
• Assist with submittals, RFIs, ASIs, contract documents, change orders, amendments, and related docs.
• Maintain and organize digital and physical project files.
• Schedule meetings, prepare agendas, record minutes, and distribute communications.
• Front desk duties: answer calls, greet visitors, and maintain a welcoming office environment.
• Coordinate conference room schedules and client/internal meeting spaces.

Skills

Office procedures

Microsoft Office

Written & verbal communication

Organizational skills

Multi-tasking

Interpersonal skills

Architectural terminology familiarity

Education

Associate degree or equivalent

Business Administration background preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Pivot North Architecture, a downtown Boise firm, is seeking a Front Desk & Project Support Specialist to join our collaborative team. The role serves as the first client contact and provides administrative and project coordination support to our architectural staff.

You will manage front desk duties, organize files, assist with submittals, RFIs, and meeting coordination, while helping maintain a welcoming, efficient office environment in Boise's downtown office.