AR Payment Specialist

Quipt Home Medical, Corp.; Grand Blanc (MI); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Quipt Home Medical, Corp. is seeking an Accounts Receivable Clerk to handle daily financial transactions and postings within our billing system. You will work with cash, checks, EFTs, and third-party payers, ensuring accurate recording and timely deposits.

The role requires attention to detail, strong data entry, and effective communication to resolve discrepancies and support accounts receivable processes across departments.

Qualifications

• Education: High school diploma or GED.
• Minimum six months in a medical related field and/or training.
• Professional, proactive and positive with customers and coworkers.

Responsibilities

• Coordinate daily incoming transactions (cash, checks, EFTs) from patients and payers.
• Process one-time credit card transactions.
• Record all transactions in billing software via auto/manual posting.
• Gather daily data for posting and share with team.
• Create and complete various routine reports.
• Review reversals and refunds before routing to departments.
• Review Explanation of Benefits for coverage changes.
• Ensure monies and adjustments post correctly and timely.
• Report discrepancies to management or correct them.
• Balance deposits and postings daily and at month end.
• Inform management of changes affecting accounts receivable.
• Collaborate with other departments to resolve issues.
• Notify management of software issues and follow up.
• Sort and distribute daily mail.
• Make daily bank deposits electronically; occasionally in person.
• Maintain physical and electronic transaction records.
• Rotate/move records by deposit date.
• Perform other duties as requested by management.

Skills

Interpersonal skills

Attention to detail

Data entry

Keyboarding

Organization

Education

High school diploma / GED

Job description

Description

SUMMARY: Records financial transactions and adjustments to customers’ accounts to maintain account accuracy by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Coordinate the daily incoming transactions such as cash, check, credit, and electronic funds transfers from patients, Medicare, Medicaid and other third party payers.
• Process one-time credit card transactions.
• Record all transactions in our billing software using a combination of auto posting and manual posting.
• Gather new data daily for posting and distributes to their self and team members for completion.
• Create and complete various reports.
• Review most reversals and refunds before forwarding to the appropriate departments and/or personnel.
• Review all Explanation of Benefits and informs management of coverage changes and problem areas.
• Ensure that monies, adjustments, refunds and unapplied cash are posted correctly and in a timely manner.
• Report any discrepancies in accounts to management or correct those discrepancies when able.
• Ensure deposits and postings on computer are balanced daily and at month end.
• Keep management informed of changes that affect accounts receivable.
• Works with other departments to troubleshoot and resolve accounts receivable problems.
• Informs management of known software issues and follows up until resolved.
• Sort and distribute daily incoming mail.
• Make daily bank deposits electronically and occasionally in person.
• Maintains records of transactions both physically and electronically.
• Rotates/moves physical records according to deposit date.
• Other duties as requested by management.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be professional, proactive and positive with internal and external customers and coworkers. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

• High school diploma or general education degree (GED).
• Minimum of six (6) months in a medical related field and/or training; or equivalent combination of education and experience.

Skills & Abilities

• Excellent interpersonal, written and verbal communication skills.
• Attention to detail
• Good data entry skills
• Proficiency with computers, with strong typing skills.
• Good organization skills

Language Skills

English (verbal, written)

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using a calculator.

Analytical & Problem Solving Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. All employees are required to work in a safe manner.

WORK ENVIRONMENT

The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment

TRAINING

Orientation and selected courses must be completed in the designated time frame.

ADDITIONAL QUALIFICATIONS

None

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position. This document is not to be construed as an employment contract of any kind.