AR & Finance Admin Specialist - Nashville On-Site

Buffkin / Baker; Nashville (TN); On-site; USD 52,000 - 65,000; Full time

Job summary

You will process billing, post payments, monitor aging, perform reconciliations, assist with month-end close, and support audits. Strong Excel, QuickBooks Online, and organizational skills are required.

Qualifications

• Minimum of 3 years in accounts receivable and office administration.
• Experience with QuickBooks Online.
• Strong Excel and MS Office skills.
• Excellent organizational, time management and multitasking abilities.

Responsibilities

• Create and manage customer estimates, invoices and process billing transactions.
• Receive, post, and apply customer payments accurately and timely.
• Monitor and manage accounts receivable aging reports.
• Conduct collection activities and follow up on past-due balances.
• Maintain vendor payment portal registrations and credentialing requirements.
• Perform daily banking activities, including deposits, transfers, and cash management.
• Receive, review, file, and maintain customer tax exemption certificates.
• Assist with month-end and year-end financial processes.
• Prepare daily financial reports and perform account reconciliations.
• Support financial audits and maintain compliance with accounting procedures.
• Provide on-call support for events and help resolve scheduling or logistics issues.
• Maintain accurate records of customer communications, bookings, contracts, and inventory allocations.

Skills

Accounts receivable

Customer service

Excel

Organizational skills

Time management

Communication

Multitasking

Team-oriented

Tools

QuickBooks Online

Job description

You will process billing, post payments, monitor aging, perform reconciliations, assist with month-end close, and support audits. Strong Excel, QuickBooks Online, and organizational skills are required.