AR Coordinator

Alphia; Pawnee City (NE); On-site; USD 35,000 - 50,000; Full time

Job summary

Alphia in Pawnee City, Nebraska, is seeking an Accounts Receivable Clerk responsible for invoicing customers, processing discrepancies, and maintaining accurate billing records. The ideal candidate has two years of accounting experience and strong knowledge of Microsoft Excel.

Successful candidates will possess excellent communication skills and the ability to work in a team environment. This position is critical for maintaining the efficiency of financial operations within the company.

Qualifications

• Two years prior accounting experience desirable.
• Willing to work in a team environment and contribute to group goals.

Responsibilities

• Invoice customers as required by bills of lading and production schedule.
• Process adjustments for discrepancies by issuing invoices and/or credits.
• Backup AR Supervisor in customer account set up and profile changes.

Skills

Basic working knowledge of Microsoft Excel

Excellent communication skills

Ability to multi-task

Education

High School Diploma

Two-year college degree in related field

Job description

Job Purpose

Primary responsibility for accounts receivable clerk is to include all invoicing of customers, reviewing purchase orders and pricing updates, production work orders and shipping documentation to ensure accurate billing. Other responsibilities include customer set up and/or changes in the ERP system and fulfill requests for updated customer service and sales representatives in the ERP system. Backup for other office personnel.

Essential Duties

• Invoice customers as required by bills of lading and production schedule all plant locations.
• Process adjustments for discrepancies by issuing invoices and/or credits.
• Back up AR Supervisor in customer account set up and profile changes in ERP system.
• Maintain monthly credit tracking spreadsheet.
• Maintain invoicing procedures for each customer with current invoicing/quote information.
• Assist customers via phone or email with inquiries to resolve discrepancies.
• Maintain SOP’s.
• Backup position for front desk and telephone system during breaks and absences, as directed by Accounting Manager.
• Cross‑train in other sites.
• All other duties as assigned.

Qualification Requirements

• Education: High School Diploma Required. Two‑year college degree in related field preferred. May substitute experience in accounting for education on a year‑for‑year basis.
• Experience: Two years prior accounting experience desirable. Preference will be given to those with applicable experience.
• Basic working knowledge of Microsoft Excel required.
• Willing to work in a team environment and contribute to group goals.
• Excellent communication skills.
• Ability to receive and provide instructions in a positive manner.
• Ability to multi‑task.

Physical Demands

The employee is required to talk and hear. The employee is frequently required to sit and use their hands and fingers, to handle or feel, to manipulate keys on a keyboard and view data on a computer screen. The employee is occasionally required to stand, climb stairs, walk, reach with arms and hands. Vision abilities required by this job include close vision.

Work Environment

Normal amount of overtime or extended work hours required. Moderate noise (examples: business office with computers and printers, light traffic, plant background noise). The job is performed under a generally hazard‑free environment.

Alphia is an equal opportunity employer.