APPS Paramedical: Assistant Office Manager

APPS Paramedical Services; Grand Rapids (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is looking for a dedicated Assistant Office Manager to enhance office operations and efficiency. This role involves managing day-to-day office activities, supervising staff, and implementing effective policies. The ideal candidate will possess strong leadership and organizational skills, ensuring smooth operations while maintaining a positive work environment. If you're a proactive professional with a passion for office management, this opportunity could be your next career move. Join a dynamic team where your contributions will be valued and recognized.

Qualifications

• Proven experience as an Assistant Office Manager or similar role.
• Knowledge of office management procedures and best practices.

Responsibilities

• Manage and oversee day-to-day office operations and administrative tasks.
• Supervise administrative staff and provide training and guidance.
• Manage office budgets and expenses, track spending, and report on financial performance.

Skills

Organizational Skills

Leadership Abilities

Time Management

Microsoft Office Proficiency

Communication Skills

Interpersonal Skills

Attention to Detail

Multitasking

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft Office

Job description

We are seeking an experienced and professional Assistant Office Manager to join our team. The Assistant Office Manager will be responsible for managing and coordinating office operations, ensuring organizational effectiveness and efficiency. This role involves supervising and overseeing administrative staff, managing budgets, and implementing office policies and procedures.

Responsibilities:

• Manage and oversee day-to-day office operations, including administrative tasks and office maintenance
• Supervise administrative staff, assign tasks, and provide training and guidance
• Develop and implement office policies and procedures to ensure smooth operations
• Monitor and Manage office and medical supplies and equipment, and coordinate maintenance and repairs
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Handle and resolve office-related issues and concerns in a timely and efficient manner
• Manage office budgets and expenses, track spending, and report on financial performance
• Coordinate and schedule meetings, appointments, and travel arrangements
• Maintain office records and files, and ensure compliance with company policies and regulations
• Answering telephone calls and emails from customers and clients and directing them to relevant staff
• Interviewing and training new office employees and organizing their employment paperwork
• Collaborate with other departments and teams to support overall business objectives
• Perform other duties as assigned

Skills and Qualifications:

• Proven experience as an Assistant Office Manager or similar role
• Excellent organizational and time management skills
• Strong leadership and supervisory abilities
• Proficient in Microsoft Office and other office software
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management procedures and best practices
• Bachelor’s degree in Business Administration or a related field preferred
• Strong interpersonal skills to interact positively with all employees
• Attention to detail to ensure tasks are completed thoroughly and correctly

If you are a proactive and detail-oriented professional with a passion for office management, we would love to hear from you.