Appointment Center Service Representative (Bilingual)

Kaiser Permanente; El Cajon (CA); On-site; USD 39,000 - 47,000; Full time

Job summary

Kaiser Permanente in California, El Cajon Call Center is seeking an entry-level Appointment Services specialist to manage member scheduling needs and assist with inquiries. You will operate in a high-volume environment, use guidelines to determine appointment types, and provide courteous, accurate information.

The role requires bilingual English/Spanish, strong communication and medical terminology familiarity, and flexibility to cover multiple shifts. Onsite work with a full-time schedule.

Qualifications

• Two or more of the following: One year of customer service experience. One year of personal computer experience.
• Successful completion of the Call Center Simulation Test
• Proofreading Assessment for non KP employees only.

Responsibilities

• Schedule various appointments requested and transfer calls appropriately.
• Compose messages for physicians/providers and medical staff based on member requests.
• Respond to questions using online databases and provide information to members and staff.
• Identify ways to improve quality of service and recommend steps to accomplish changes.

Skills

Customer service

Computer skills

Education

High school diploma or equivalent

Job description

Job Summary

This position provides high level member assistance by scheduling various appointments requested, transferring calls appropriately, composing messages and providing general information.

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
• Operates in a high volume, high structured Appointment Center environment by constantly responding to incoming calls.
• Works in a personal computer environment with multiple departments.
• Uses guidelines and protocols for multiple departments to best meet member needs.
• Determines the type of appointment requested or needed, reviews scheduling mix of various physicians/providers, and then makes appointment utilizing appropriate guidelines.
• Prioritizes member needs and offers alternatives to members when appropriate.
• Utilizes superior customer service skills to provide service to members when diffusing difficult member encounters.
• Uses tact and diplomacy in handling difficult interactions with members.
• Determines if calls are urgent or emergent by listening to the member, following established guidelines and then transferring the call to the appropriate department for immediate resolution.
• Composes messages for physicians/providers, registered nurses and other medical staff based on member requests.
• Responds in a courteous and professional manner to general questions, using on-line databases to provide information to any member or other personnel calling the center.
• Identifies ways to improve quality of service to members and recommends steps used to accomplish these changes.
• Must perform all of the above duties while meeting established standards of performance for quality and productivity.
• Performs clerical duties which may include assigning new members a primary care physician, calling patients and booking appointments for specialty appointments, calling members to cancel and reschedule appointments.
• Assume other activities and responsibilities from time to time as directed.

Basic Qualifications

• Two or more of the following: One year of customer service experience. One year of personal computer experience.
• Successful completion of the Call Center Simulation Test
• As part of applicant process, must take Proofreading Assessment for non KP employees only.
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• High school graduate or equivalent.

License, Certification, Registration

• N/A

Additional Requirements

• Must be able to read and write English.
• Demonstrated knowledge of medical terminology.
• Bilingual (English/Spanish) Level I required.

Preferred Qualifications

• Must successfully pass or have passed the bilingual test (within the last 12 months), or be active in the QBS program.

Primary Location

California,El Cajon,El Cajon Call Center 1620 E. Main St.

Scheduled Weekly Hours

40

Shift

Day

Workdays

Sun, Mon, Tue, Wed, Thu, Fri, Sat

Working Hours Start

10:30 AM

Working Hours End

07:00 PM

Job Schedule

Full-time

Job Type

Standard

Worker Location

Onsite

Employee Status

Regular

Employee Group/Union Affiliation

B09|OPEIU|Local 30

Job Level

Entry Level

Department

Bostonia MOB - Appointment Services-Same Day - 0806

Pay Range

$28.54 - $33.36 / hour

Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Travel

No

Work Setting

Onsite

Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.