Appointment Center Service Representative

Kaiser Permanente; El Cajon (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

KAISER in El Cajon, California is seeking an Appointment Center Service Representative to handle high-volume call center duties, schedule medical appointments, and provide professional member support.

The role requires reading and writing in English, medical terminology knowledge, and strong customer service skills. Applicants may need to complete assessments during the process.

Qualifications

• Two or more of the following: One year of customer service experience.
• Successful completion of the Call Center Simulation Test
• Proofreading Assessment for non KP employees only.
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Responsibilities

• Schedule appointments and transfer calls to appropriate departments as needed.
• Compose messages for physicians, nurses and other medical staff upon member requests.
• Respond to general questions using available online databases and resources.
• Identify ways to improve service quality and recommend actionable changes.
• Perform clerical duties including assigning PCPs and booking specialty appointments.
• Assume other duties as directed while meeting performance standards.

Skills

Customer service

Personal computer

English reading/writing

Medical terminology

Education

High school diploma

Job description

Job Summary

This position provides high level member assistance by scheduling various appointments requested, transferring calls appropriately, composing messages and providing general information.

Essential Responsibilities

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.

• Operates in a high volume, high structured Appointment Center environment by constantly responding to incoming calls.

• Works in a personal computer environment with multiple departments.

• Uses guidelines and protocols for multiple departments to best meet member needs.

• Determines the type of appointment requested or needed, reviews scheduling mix of various physicians/providers, and then makes appointment utilizing appropriate guidelines.

• Prioritizes member needs and offers alternatives to members when appropriate.

• Utilizes superior customer service skills to provide service to members when diffusing difficult member encounters.

• Uses tact and diplomacy in handling difficult interactions with members.

• Determines if calls are urgent or emergent by listening to the member, following established guidelines and then transferring the call to the appropriate department for immediate resolution.

• Composes messages for physicians/providers, registered nurses and other medical staff based on member requests.

• Responds in a courteous and professional manner to general questions, using on-line databases to provide information to any member or other personnel calling the center.

• Identifies ways to improve quality of service to members and recommends steps used to accomplish these changes.

• Must perform all of the above duties while meeting established standards of performance for quality and productivity.

• Performs clerical duties which may include assigning new members a primary care physician, calling patients and booking appointments for specialty appointments, calling members to cancel and reschedule appointments.

• Assume other activities and responsibilities from time to time as directed.

Basic Qualifications

Experience

• Two or more of the following: One year of customer service experience. One year of personal computer experience.

• Successful completion of the Call Center Simulation Test

• As part of applicant process, must take Proofreading Assessment for non KP employees only.

• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• High school graduate or equivalent.

License, Certification, Registration

• N/A

Additional Requirements

• Must be able to read and write English.

• Demonstrated knowledge of medical terminology.

Preferred Qualifications

Notes

• Scheduled hours per week will be 21-32.

COMPANY: KAISER

TITLE: Appointment Center Service Representative

LOCATION: El Cajon, California

REQNUMBER: 1452154

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.