AP & T&E Transformation Lead

SEMAFOR; New York (NY); Hybrid; USD 105,000 - 115,000; Full time

Benefits offered by this job

Flexible PTO

Hybrid work with Friday remote

Job summary

Semafor seeks an Accounts Payable and T&E Manager to own end-to-end payables and travel & expense management for the Finance team. The role oversees the lifecycle from vendor onboarding to payment, acts as administrator of our expense platform, and supports employee travel with strong customer service.

The position is full-time and based in Semafor’s New York office with the option to work remotely on Fridays.

Qualifications

• Associate’s or Bachelor’s Degree in Finance, Accounting, or related field from an accredited university or college.
• 6+ years of experience in accounts payable and travel & expense management.
• Knowledge of basic accounting principles and an eagerness to learn.
• Experience implementing a new expense platform is a plus.
• Experience managing a virtual card platform.
• Excellent Microsoft Office Skills with a strong emphasis on Excel.
• Bill.com or other payment platform experience is a plus.
• Strong attention to detail, proven organizational and time management skills.
• Excellent interpersonal skills and works well in a team environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Own the end-to-end accounts payable process, from vendor onboarding through payment processing and payment application.
• Serve as the primary point of contact for all vendor interactions, resolving vendor inquiries and issues.
• Manage annual 1099 filings and other required tax documentation.
• Ensure compliance with global tax/regulatory requirements (including VAT as applicable).
• Manage our virtual card platform, including card issuance, controls, and reconciliation.
• Oversee end-to-end T&E processing, exception handling, and reimbursements in accordance with company policy.
• Serve as a super user of the expense platform, providing training and proactive troubleshooting support to employees.
• Assist employees with travel arrangements and regularly audit and report on T&E trends.
• Maintain organized, up-to-date files for vendor agreements and SOWs for contractors.
• Monitor vendor spend and assist management with identifying cost savings and renewals.
• Assist with month-end close, including account reconciliations, AP and T&E accruals.
• Provide assistance with ad hoc projects to improve financial performance.

Skills

Attention to detail

Interpersonal skills

Time management

Discretion with confidential info

Education

Associate’s or Bachelor’s Degree in Finance, Accounting, or related field

Tools

Excel

Bill.com

Emburse Enterprise

Job description

Semafor seeks an Accounts Payable and T&E Manager to own end-to-end payables and travel & expense management for the Finance team. The role oversees the lifecycle from vendor onboarding to payment, acts as administrator of our expense platform, and supports employee travel with strong customer service.

The position is full-time and based in Semafor’s New York office with the option to work remotely on Fridays.