AP Specialist (opens the employer's site in a new tab)

Proton.ai; Portland (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

401(k) Employer match

Health, dental & vision plans

Tuition reimbursement

Job summary

Johnstone Supply, a leading HVACR distributor, is seeking an Accounts Payable professional to join our corporate operations team. You will prepare vendor invoices/credits, ensure 3-way matching, and collaborate with internal departments to resolve payment issues.

The role emphasizes accuracy, timely processing, and adherence to AP policies. Strong MS Office skills and excellent attention to detail are essential for success in a fast-paced environment.

Qualifications

• High school diploma or GED; at least two years in a high-volume accounts payable role.
• No certificates, licenses, or registrations required.
• Strong computer skills with proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Prepare invoices/credits from vendors for payment with 3-way matching.
• Collaborate with internal departments to resolve issues.
• Investigate and resolve problems with invoices and purchase orders related to product costing.
• Maintain vendor relations and open transaction tracking for audit.
• Assist AP Manager/Supervisor to identify and implement process improvements.
• Perform special projects, audits and analytics at the Corporate level.

Skills

Attention to detail

Written and oral communication

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Overview

Johnstone Supply, North America's leading wholesale distributor of HVACR equipment, parts, and supplies, has a great opportunity to join our team. Over the last seven decades, Johnstone has grown into a multi-billion-dollar industry leader with over 470 distributor branches and 6 distribution centers throughout North America. We work with some of the largest companies in the world, including Daikin/Goodman, Bosch, Copeland, Honeywell, Johnson Controls, and Fujitsu, to provide contractors with world-class products, technical expertise, and quality service.

Now is the best time to join Johnstone Supply. Relationship-building is the key to our success, and it shows in everything we do. The Power of Johnstone is everyone who works with us. Our customers, our partners, and our people. Johnstone is growing, and so can you.

Responsibilities

Corporate Operations:

• Prepares invoices/credits from vendors for payment by:
  • Verifying accuracy through 3-way matching
  • Researching variances
  • Analyzing exception issues to determine correct resolution
  • Communicating effectively with internal and external resources for information
  • Manual processing or EDI
• Able to work and communicate in close partnership with different internal departments to resolve issues.
• Investigates and resolves problems associated with processing of invoices and purchase orders related to product costing
• Maintain vendor relations and builds effective partnerships
• Researches and resolves distribution center shipment receipts against invoice costing
• Reconciles vendor account statements and maintains open transaction tracking for audit
• Maintain special handling process for vendors and organize personal work tasks independently
• Assists Accounts Payable Manager/Supervisor to identify and implement process improvements
• Carries out any other functions assigned by the Accounts Payable Manager/Supervisor

Internal Controls:

• Ensures adherence to all Accounts Payable policies and procedures.

Special Projects:

• Performs special projects, audits and analytics at the Corporate level, provides and presents recommendations via written reporting.

Qualifications

Education and/or Experience: High school diploma or general education degree (GED); At least two years of related experience or training in a high volume accounts payable role; or equivalent combination of education and experience.

Certificates, Licenses, and Registrations: There are no certificates, licenses, or registrations required for this role.

Technical Knowledge, Skills, and Abilities:

• Strong computer skills; including proficiency in Microsoft Office programs (Word, Excel, Outlook).
• Ability to add, subtract, multiply, and divide in all units of measures, using whole numbers, common fractions, and decimals.
• Ability to calculate figures and amounts such as discounts, rate, ratio, and percentage.

Process Knowledge, Skills, and Abilities:

• Ability to consistently follow company standard operating procedures.
• Ability to do repetitive work and work under tight deadline pressures.
• Ability to maintain organized work processes, materials, and files.
• Ability to self-start and maintain a high degree of attention to detail.
• Ability to recognize priorities and organize workload accordingly.

Communication Skills:

• Strong Interpersonal Skills: Ability to listen and converse in a clear, concise, and professional manner.
• Strong written and oral communication skills
• Ability to demonstrate considerable tact and diplomacy in dealing with others.
• Ability to work within a team-based environment, and work independently

Company Values

We’re also interested in hiring a great candidate that holds these values so we can further build a strong company culture:

• Safety:Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
• Customer Focused:Take the perspective of those we serve, anticipate their needs, and responding quickly.
• One Team:We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
• Own It:Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
• Innovate:Embrace and create change that drives continuous improvement and customer-valued solutions.

Benefit Overview

At Johnstone Supply, we recognize that our employees’ growth, well-being, and success drives the company’s success. We offer a competitive wage, in addition to health and wellness benefits including medical, dental, vision coverage, and options for supplemental care. We provide the resources you need to take charge of your well-being, including:

• Competitive Paid Time Off (PTO)
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting
• Holiday pay – we recognize and pay our employees for 7.5 holidays per year
• Paid Parental Bonding Time
• Employer subsidized medical, dental, and vision plans
• Employer paid life insurance and short-term disability
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
• 24/7 Access to virtual care/telehealth options
• Health Savings Account (HSA) with employer contribution; Flexible spending accounts (FSA)
• Wellbeing program with opportunity to earn reduced medical costs
• Employee Assistance Program (EAP) for you, and your family
• Tuition reimbursement
• Employee referral bonus program
• Employee service milestone recognition program

We understand that our employees are the cornerstone of our success. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience.

EOE & E-Verify Participating Employer.