AP Specialist

Coldist; Wilsonville (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401k plan

Paid time off & holidays

Job summary

Columbia Distributing seeks an Accounts Payable Clerk to manage overhead invoices, ensure electronic filing, and run weekly check and ACH payments. The role involves maintaining vendor records, handling inquiries, and supporting year-end 1099 filings.

The ideal candidate has a Bachelor's degree preferred and strong Excel/accounting software experience, with excellent attention to detail and teamwork. This is a full-time on-site position in Oregon, offering benefits and 401k options.

Qualifications

• Bachelor's Degree preferred; High School diploma or GED required.
• Demonstrated strong Microsoft Excel experience and accounting software.

Responsibilities

• Process AP overhead invoices promptly, entering data accurately.
• Save electronic invoice copies in designated folders.
• Organize weekly check and ACH payment runs.
• Maintain lease, utility, and mileage reimbursement docs; prepare monthly disbursements.
• Update EFT Drafting payouts.
• Field vendor inquiries and provide timely resolution.
• Review vendor statements and resolve open AP items.
• Maintain vendor accounts incl. IRS W-9 forms and 1099 tax info.
• Prepare year-end 1099 tax filings.
• Provide back-up AP invoice matching support.
• Foster positive, cooperative relationships with coworkers.
• Demonstrate Colum bia Distributing Core Values in daily work.
• Understand accounting principles relevant to AP duties.
• Maintain strong attention to detail.
• Proficient with Microsoft Word/Excel/Outlook and 10-key by touch.
• Work with large data sets in Excel using filters, pivots, and VLOOKUP.
• Communicate with management and vendors effectively.
• Collaborate on problem resolution and process improvements.

Skills

Excel proficiency

Attention to detail

Communication skills

Team player

Education

Bachelor's degree preferred

High School diploma or GED required

Tools

Accounting software

Job description

• Timely and accurate processing of accounts payable overhead invoices, including manual entry or via an automated invoice system.
• Ensuring invoice copies are saved electronically in appropriate folders.
• Organize and process weekly check and ACH payment runs.
• Maintain lease, utility, and mileage reimbursement documentation and prepare monthly disbursements.
• Update and clear EFT Drafting payouts.
• Field vendor inquiries, providing timely responses and resolution.
• Review and research vendor statements, ensuring timely resolution of open AP items.
• Assist with maintaining and processing Credit Card and Out of Pocket expenditure reimbursement system.
• Maintain and ensure accuracy of vendor account information in AP data base, including IRS W-9 forms and 1099 tax filing information.
• Preparation of year-end 1099 tax filings
• Provide back-up support for AP product invoice matching and processing.
• Develop and maintain positive, cooperative, and team-oriented relationships with co-workers.
• Demonstrate behaviors consistent with those of the Company's Core Values at all times.
• Understanding of accounting principles and related job duties.
• Strong attention to detail.
• Proficient in Microsoft applications including Excel, Word, Outlook, and 10-key by touch at a minimum of 10k kph.
• Ability to work with large amounts of data in Excel utilizing filter and sort functions as well as pivot tables and v-lookup functions.
• Strong oral and written communication skills and the ability to communicate with all levels of management and vendors .
• Ability to work as a team player in problem resolution and process improvements.

People Management

None

This job operates indoors in an office setting.

Physical Demands

• Lift/carry 20 lbs.
• Sitting for prolonged periods of time

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

• Bachelor's Degree preferred, High School diploma or GED required.
• Demonstrated strong Microsoft Excel experience and accounting software.

Compensation

• Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
• Hired applicants may be eligible for [incentives/ bonuses/ annual bonuses].

Classification

Non-Exempt

Reports to

AR AP Manager

Equal Opportunity Employer including Disability/Vets

AAP/EEO Statement

Columbia Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please contact the Human Resources Dept. at [phone] or email [e-mail] if you have questions regarding reasonable accommodations.