Accounts Receivable Billing Specialist

Columbia Distributing Company; Wilsonville (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company match

Paid vacation and holidays

Job summary

Columbia Distributing is seeking an Accounts Receivable Specialist to support accurate and timely billing, payment application, and account reconciliation. Responsibilities include generating invoices for depletions and incentives, applying electronic payments, and validating monthly billing reports.

The role requires strong Excel skills, high accuracy, and the ability to work independently or with others in a team.

Qualifications

• Strong MS Excel experience
• High level of accuracy and attention to detail
• Strong data entry skills
• Excellent verbal and written communication
• Ability to work independently and in a team

Responsibilities

• Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives.
• Post and apply electronic payments to customer accounts in AR system.
• Review monthly billing reports for accuracy and completeness.
• Investigate and resolve billing discrepancies with internal departments.

Job description

The Accounts Receivable Specialist plays a key role in supporting Columbia Distributing's financial operations by ensuring accurate and timely billing, payment application, and account reconciliation.

Primary Responsibilities

• Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives.
• Ensure invoices are accurate, complete, and supported by appropriate backup documentation required to ensure timely payments.
• Assist with the posting and accurate application of electronic payments to customer accounts within the Accounts Receivable (AR) system.
• Review and validate monthly billing reports to ensure accuracy and complete.
• Investigate and resolve billing discrepancies through research and coordination with internal departments as needed.
• Maintain electronic filing systems for invoices, adjustments, and supplier correspondence in accordance with record retention requirements.
• Possess a continuous improvement mindset and participate in process improvement initiatives related to billing and accounts receivable functions.
• Develop, document, and maintain standard operating procedures (SOPs) for key billing and AR responsibilities.
• Communicate professionally and timely, both verbally and in writing, with customers, coworkers, and all levels of management.
• Develop and maintain positive, cooperative, and collaborative relationships with co-workers, managers, and others you encounter through your job.
• Always demonstrate behaviors consistent with the Company's Core Values.
• Complete all other tasks and projects assigned.
• Strong understanding of accounting principles and related job duties.
• High level of accuracy and attention to detail.
• Strong data entry skills and ability to meet established deadlines.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and 10‑key by touch.
• Ability to work independently as well as collaboratively in a team environment.
• Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.

People Management

None

This job operates indoors in an office setting.

Physical Demands

• Lift/carry 20 lbs.
• Sitting at a computer for prolonged periods of time

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

• Bachelor's Degree preferred, High School diploma or GED required.
• Minimum two (2) years accounts receivable experience
• Demonstrated strong Microsoft Excel experience and accounting software.

Compensation

• Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
• Hired applicant may be eligible for [incentives/ bonuses/annual bonuses].

Classification: Non-Exempt

Reports to: AP/AR Manager

Columbia Distributing offers a comprehensive benefits package for eligible employees, including medical, dental, and vision coverage, 24/7 virtual care, paid vacation, sick and holiday time, and a 401(k) plan with company match. Additional offerings inclu

AAP/EEO Statement

Columbia Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please contact the Human Resources Dept. at [phone] or email [e-mail] if you have questions regarding reasonable accommodations.