AP Specialist

F & S Produce Company Inc; Vineland (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

401K with company match

Paid time off + holidays

Tuition assistance

Job summary

F&S Fresh Foods in Vineland, NJ seeks an Accounts Payable Specialist to manage invoice processing, three-way matching, and vendor reconciliations in a fast-paced manufacturing environment. You will collaborate with cross-functional teams to ensure accuracy and timely payments, while upholding internal controls and vendor satisfaction.

The role emphasizes detail, proactive problem-solving, and strong communication.

Qualifications

• 3–5 years of Accounts Payable experience, or 2+ years in general accounting.
• Solid understanding of accounting policies, procedures, and three-way match processes.
• Proficiency in MS Excel and ERP AP systems.
• Strong organizational, time management, and multi-tasking skills.
• Excellent analytical and problem-solving skills with high attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Review incoming invoices for accuracy, completeness, and proper authorization.
• Perform three-way matches among purchase orders, receiving documents, and invoices.
• Investigate and resolve invoice and payment discrepancies with cross-functional teams.
• Prepare and manage invoice accruals to support month-end close.
• Conduct monthly vendor statement reconciliations and resolve open balances.
• Build and maintain strong vendor relationships to support efficient payment processing.
• Prepare and execute weekly payment batches with accuracy and timeliness.
• Reconcile payment records against invoices and statements to ensure accurate, on-time payments.

Skills

Analytical skills

Organizational skills

Time management

Multi-tasking

Communication

Tools

MS Excel

ERP AP systems

Job description

Description

Who We Are

Headquartered in Vineland, NJ, F&S Fresh Foods is leading the way in fresh-cut fruit, vegetables, and meal solutions distribution. With the recent acquisition of five additional state-of-the-art facilities strategically located across the U.S., we now deliver to customers across the United States and Canada - every single day!

For over 40 years, we’ve been redefining production and safety processes, building strong partnerships, and creating endless possibilities for our diverse customers - from restaurants and supermarket prepared food operations to convenience store chains and beyond. At F&S, we are fueling families with nutrition, innovation, and convenience, turning meals into memorable moments. By combining cutting-edge technology, deep-rooted customer relationships, and operational excellence, we are shaping the future of fresh - from farm to family.

We’re not just about food; we’re about people. Recognized as a Great Place to Work for three consecutive years, our team of 2,100 full-time employees drives our culture forward by living our values every day. If you’re ready to be part of a company that values innovation, excellence, and community impact, join us as we embrace our next exciting chapter of growth. Together, we’re planting the seeds of progress and nourishing a fresh, healthy future for everyone!

What We Offer

• Competitive compensation package
• Comprehensive benefits: Medical, Dental, Vision and Life Insurance
• 401(K) including company match!
• Paid Time Off annually + Paid Holidays
• Career Advancement opportunities and Tuition Assistance

What’s the Role

The Accounts Payable Specialist ensures the timely and accurate processing of invoices, payments, and vendor account reconciliations within a dynamic Fresh Foods manufacturing environment. This role is central to maintaining strong vendor relationships and supporting the accuracy and integrity of the organization’s financial operations. It requires someone who is detail-oriented, thrives under pressure, and takes pride in precision and follow-through. The ideal candidate is a proactive self-starter who can manage a broad range of responsibilities in a deadline-driven, fast-paced setting while collaborating effectively with vendors and cross-functional teams.

What You’ll Own

• Review incoming invoices for accuracy, completeness, and proper authorization
• Perform three-way matches among purchase orders, receiving documents, and invoices
• Investigate and resolve invoice and payment discrepancies in collaboration with cross-functional teams
• Prepare and manage invoice accruals to support month-end close
• Conduct monthly vendor statement reconciliations and resolve open balances
• Build and maintain strong vendor relationships to support efficient payment processing
• Prepare and execute weekly payment batches with accuracy and timeliness
• Reconcile payment records against invoices and statements to ensure accurate, on-time vendor payments

Requirements

What You Bring

• 3-5 years of Accounts Payable experience, or 2+ years of general accounting experience
• Solid understanding of accounting policies, procedures, and three-way match processes
• Proficiency in MS Excel and ERP AP systems
• Strong organizational, time management, and multi-tasking skills
• Excellent analytical and problem-solving skills with a high level of attention to detail
• Excellent verbal and written communication skills

F&S is an equal opportunity employer and values diversity in its workforce.

We encourage applications from candidates of all backgrounds.

Join us in shaping the future of F&S Fresh Foods!