AP Specialist

F; Vineland (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits: Medical,Dental

401(K) including company match!

Paid Time Off annually + Paid Holidays

Career Advancement opportunities andTu

Tuition Assistance

Job summary

F&S Fresh Foods, headquartered in Vineland, NJ, is seeking an Accounts Payable Specialist to ensure timely processing of invoices, perform three-way matches, and reconcile vendor accounts in a fast-paced manufacturing environment.

The role emphasizes building strong vendor relationships, accuracy, and support for month-end close, with a proactive, detail-oriented approach and collaboration across cross-functional teams.

Qualifications

• 3–5 years of Accounts Payable experience, or 2+ years in general accounting.
• Solid understanding of accounting policies and three-way match processes.
• Proficiency in MS Excel and ERP AP systems.
• Strong organizational, time management, and multitasking skills.
• Excellent analytical, problem-solving and communication skills.

Responsibilities

• Review incoming invoices for accuracy, completeness, and proper authorization.
• Perform three-way matches among purchase orders, receiving documents, and invoices.
• Investigate and resolve invoice and payment discrepancies with cross-functional teams.
• Prepare and manage invoice accruals to support month-end close.
• Conduct monthly vendor statement reconciliations and resolve open balances.
• Build and maintain strong vendor relationships to support efficient payment processing.
• Prepare and execute weekly payment batches with accuracy and timeliness.
• Reconcile payment records against invoices and statements to ensure accurate, on-time vendor payments.

Skills

Accounts Payable

MS Excel

ERP AP systems

Attention to detail

Communication

Job description

Description

Who We Are

Headquartered in Vineland, NJ, F&S Fresh Foods is leading the way in fresh-cut fruit, vegetables, and meal solutions distribution. With the recent acquisition of five additional state-of-the-art facilities strategically located across the U.S., we now deliver to customers across the United States and Canada - every single day!

For over 40 years, we’ve been redefining production and safety processes, building strong partnerships, and creating endless possibilities for our diverse customers - from restaurants and supermarket prepared food operations to convenience store chains and beyond. At F&S, we are fueling families with nutrition, innovation, and convenience, turning meals into memorable moments. By combining cutting-edge technology, deep-rooted customer relationships, and operational excellence, we are shaping the future of fresh - from farm to family.

We’re not just about food; we’re about people. Recognized as a Great Place to Work for three consecutive years, our team of 2,100 full-time employees drives our culture forward by living our values every day. If you’re ready to be part of a company that values innovation, excellence, and community impact, join us as we embrace our next exciting chapter of growth. Together, we’re planting the seeds of progress and nourishing a fresh, healthy future for everyone!

What We Offer

• Competitive compensation package
• Comprehensive benefits: Medical, Dental, Vision and Life Insurance
• 401(K) including company match!
• Paid Time Off annually + Paid Holidays
• Career Advancement opportunities and Tuition Assistance

What’s the Role

The Accounts Payable Specialist ensures the timely and accurate processing of invoices, payments, and vendor account reconciliations within a dynamic Fresh Foods manufacturing environment. This role is central to maintaining strong vendor relationships and supporting the accuracy and integrity of the organization’s financial operations. It requires someone who is detail-oriented, thrives under pressure, and takes pride in precision and follow-through. The ideal candidate is a proactive self-starter who can manage a broad range of responsibilities in a deadline-driven, fast-paced setting while collaborating effectively with vendors and cross-functional teams.

What You’ll Own

• Review incoming invoices for accuracy, completeness, and proper authorization
• Perform three-way matches among purchase orders, receiving documents, and invoices
• Investigate and resolve invoice and payment discrepancies in collaboration with cross-functional teams
• Prepare and manage invoice accruals to support month-end close
• Conduct monthly vendor statement reconciliations and resolve open balances
• Build and maintain strong vendor relationships to support efficient payment processing
• Prepare and execute weekly payment batches with accuracy and timeliness
• Reconcile payment records against invoices and statements to ensure accurate, on-time vendor payments

Requirements

What You Bring

• 3-5 years of Accounts Payable experience, or 2+ years of general accounting experience
• Solid understanding of accounting policies, procedures, and three-way match processes
• Proficiency in MS Excel and ERP AP systems
• Strong organizational, time management, and multi-tasking skills
• Excellent analytical and problem-solving skills with a high level of attention to detail
• Excellent verbal and written communication skills

F&S is an equal opportunity employer and values diversity in its workforce.

We encourage applications from candidates of all backgrounds.

Join us in shaping the future of F&S Fresh Foods!