AP Specialist

Hi Noon Hospitality; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Hi Noon Hospitality in Scottsdale, AZ is seeking an experienced Accounts Payable Specialist to manage invoices, vendor records, and timely payments across multiple locations. The role requires high-volume processing in a fast-paced restaurant environment with strong attention to detail.

You will reconcile statements, assist with month-end close, and support audits while maintaining confidentiality and accuracy.

Qualifications

• Minimum of three years of full cycle accounts payable experience.
• Experience processing a high volume of invoices and payments.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Proficiency with Microsoft Excel and accounting or ERP systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information responsibly.

Responsibilities

• Review, code, and enter vendor invoices accurately and promptly
• Route invoices for approval and follow up on outstanding approvals
• Prepare and process weekly payment runs, including checks and ACH payments
• Maintain accurate vendor records, including W-9 forms and payment information
• Reconcile vendor statements and research invoice or payment discrepancies
• Respond to vendor and internal inquiries in a professional and timely manner
• Assist with month-end close, including accounts payable reconciliations and accruals
• Support annual 1099 preparation and reporting
• Maintain organized accounting records and supporting documentation
• Assist with audits and other accounting projects as needed

Skills

Accounts payable

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Excel

ERP systems

Job description

Description

Company: Hi Noon Hospitality

Location: Scottsdale, AZ

Job Type: Full-Time

Compensation: Salary

Position Overview

Hi Noon Hospitality is seeking an experienced and detail-oriented Accounts Payable Specialist to support our growing, multi-location restaurant organization. This position is responsible for accurately processing invoices, maintaining vendor records, reconciling accounts, and ensuring payments are completed on time.

The ideal candidate has at least three years of full cycle accounts payable experience, strong organizational skills, and the ability to manage a high volume of transactions, in a fast-paced environment, across multiple entities and locations.

Key Responsibilities

• Review, code, and enter vendor invoices accurately and promptly
• Route invoices for approval and follow up on outstanding approvals
• Prepare and process weekly payment runs, including checks and ACH payments
• Maintain accurate vendor records, including W-9 forms and payment information
• Reconcile vendor statements and research invoice or payment discrepancies
• Respond to vendor and internal inquiries in a professional and timely manner
• Assist with month-end close, including accounts payable reconciliations and accruals
• Support annual 1099 preparation and reporting
• Maintain organized accounting records and supporting documentation
• Assist with audits and other accounting projects as needed

Qualifications

• Minimum of three years of full cycle accounts payable experience required
• Experience processing a high volume of invoices and payments
• Strong understanding of accounts payable procedures and basic accounting principles
• Proficiency with Microsoft Excel and accounting or ERP systems
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage competing priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to handle confidential financial information responsibly