AP Specialist

Modern Aviation; Amarillo (TX); On-site; USD 28,929 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

Holidays

Voluntary benefit options

Job summary

Modern Aviation is seeking an Accounts Payable Specialist to ensure timely, accurate processing of vendor invoices and payments in an office setting. The role involves coding invoices, managing payments, maintaining records, and resolving discrepancies while supporting internal stakeholders and vendors.

Key requirements include 1–2 years in accounts payable or related accounting, familiarity with invoice processing and vendor management, and experience with Microsoft Business Central and

Qualifications

• Must be at least 18 years of age.
• HS diploma or equivalent; Associate's degree preferred.
• Valid driver's license.
• 1-2 years of accounts payable or general accounting experience required.
• Experience with invoice processing and vendor management preferred.
• Experience using Microsoft Business Central preferred.
• Experience using SharePoint preferred.

Responsibilities

• Receive, review, and verify invoices for accuracy, proper documentation, and approval prior to payment.
• Code and enter vendor invoices into the accounting system.
• Process payments through check runs, wire transfers, ACH, or other approved methods.
• Maintain accurate records of outstanding payables and payment activity.
• Monitor accounts payable transactions to ensure vendors are paid accurately and on time.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Research and resolve invoice discrepancies, payment issues, and vendor concerns.
• Collaborate with internal departments to obtain information necessary for processing and resolution.
• Verify financial documents for payment processing, audit support, and tax reporting purposes.
• Maintain organized accounts payable files and records.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Provide clerical and administrative support to the Accounting and Finance team as needed.
• Assist with special projects and other duties as assigned.

Education

HS diploma or equivalent

Associate's degree in Accounting, Finance, or related field

Tools

Microsoft Business Central

SharePoint

Job description

The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices and payments while maintaining compliance with company policies and accounting procedures. This role supports the organization's financial operations by verifying invoices, maintaining accounts payable records, resolving payment discrepancies, and providing excellent service to internal stakeholders and vendors.

Accounts Payable Administration

• Receive, review, and verify invoices for accuracy, proper documentation, and approval prior to payment.
• Code and enter vendor invoices into the accounting system.
• Process payments through check runs, wire transfers, ACH transactions, or other approved payment methods.
• Maintain accurate records of outstanding payables and payment activity.
• Monitor accounts payable transactions to ensure vendors are paid accurately and on time.

Vendor Relations and Issue Resolution

• Respond to vendor inquiries regarding invoices, payments, and account status.
• Research and resolve invoice discrepancies, payment issues, and vendor concerns.
• Collaborate with internal departments to obtain information necessary for invoice processing and issue resolution.

Recordkeeping and Compliance

• Verify financial documents for payment processing, audit support, and tax reporting purposes.
• Maintain accurate and organized accounts payable files and records.
• Ensure compliance with company policies, accounting procedures, and internal controls.

Administrative Support

• Provide clerical and administrative support to the Accounting and Finance team as needed.
• Assist with special projects and other duties as assigned.

Qualifications

• Must be at least 18 years of age
• HS diploma or equivalent. Associate's degree in Accounting, Finance, or a related field preferred.
• Valid driver's license
• 1-2 years of accounts payable, bookkeeping, or general accounting experience required.
• Experience with invoice processing and vendor management preferred.
• Experience using Microsoft Business Central preferred.
• Experience using SharePoint preferred.

Working conditions and physical demands for this role

• Primarily works in an office environment.
• Frequently operates a computer and standard office equipment, including printers, copiers, and scanners.
• May periodically move throughout the office to access equipment, files, and other resources.
• Must be able to communicate clearly and effectively with employees, vendors, and other stakeholders.
• Ability to remain stationary for extended periods while performing computer-based work.

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Modern Aviation's Pay Range

$21.00 - $24.00/hr. + bonus + benefits.

The Modern Aviation pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, or other laws.

Modern Aviation offers a comprehensive benefits package for eligible employees, including medical, dental, and vision insurance; company-paid life and disability coverage; 401(k) with company match; paid time off and holidays; and additional voluntary benefit options.

Equal Employment Opportunity

Modern Aviation is committed to providing equal employment opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local laws. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role.

Applicants must be legally authorized to work in the United States for any employer. Modern Aviation is unable to sponsor or assume sponsorship of an employment visa.

If you require accommodations during the interview process or have questions, please contact [e-mail].