AP/Procurement Accountant

STN Incorporated; Pleasanton (CA); On-site; USD 58,000 - 71,000; Full time

Benefits offered by this job

Health Coverage - Medical, Dental &amp

FSA Health and Dependent Care

401(k) Plan

Unlimited PTO

Holidays Paid

Cell Phone Allowance

Collaborative culture

Job summary

STN Incorporated is seeking an AP/Procurement Accountant to manage end-to-end vendor invoice and PO lifecycle. You will ensure accurate coding, timely payments, and strong vendor controls, while supporting compliance and reporting.

The role requires 2–4 years of AP/procurement experience, familiarity with three-way matching, and knowledge of 1099 reporting. This is a full-time, non-exempt position in the United States with competitive compensation and benefits.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business (or equivalent experience).
• 2-4 years of accounts payable and/or procurement experience.
• Familiarity with three-way matching, purchase order systems, and vendor master data management.
• Working knowledge of 1099 reporting requirements.

Responsibilities

• Process vendor invoices accurately and timely, with proper coding to GL accounts and divisions.
• Match invoices to purchase orders and receiving documents (three-way match) before payment.
• Review requisitions and change orders, ensuring proper approval workflows.
• Maintain vendor master data and act as primary contact for vendor inquiries on payments and discrepancies.

Skills

Organization

Customer Service

Attention to Detail

Follow-Through

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

NetSuite

SAP

Oracle

Job description

At STN, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting‑edge solutions, and a security‑first mindset. We provide end‑to‑end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future‑ready transformation.

As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long‑term impact.

Our approach is innovation‑led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real‑world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.

Overview

The AP/Procurement Accountant manages the end‑to‑end vendor invoice and purchase order lifecycle, ensuring accurate coding, timely payments, and strong vendor and procurement controls.

Key Responsibilities

Accounts Payable Processing

• Process vendor invoices accurately and timely, ensuring proper coding to GL accounts, divisions, etc.
• Monitor open PO reports and follow up on outstanding receipts or invoices
• Prepare AP accrual entries for goods/services received but not yet invoiced

Procurement & Purchase Order Management

• Match invoices to purchase orders (POs) and receiving documents (three‑way match) to verify accuracy before payment
• Review and process purchase requisitions and change orders, ensuring proper approval workflows are followed
• Issue purchase orders in accordance with company procurement policy and spending authority limits

Vendor Management & Compliance

• Maintain vendor master data (payment terms, tax IDs, banking details) with appropriate controls
• Serve as primary point of contact for vendor inquiries regarding payment status, invoice issues, or account discrepancies
• Conduct vendor onboarding, including W‑9 collection and setup in the ERP system
• Support annual 1099 reporting and vendor tax documentation compliance

Experience & Qualifications

Required

• Bachelor's degree in Accounting, Finance, or Business (or equivalent experience)
• 2-4 years of accounts payable and/or procurement experience
• Familiarity with three‑way matching, purchase order systems, and vendor master data management
• Working knowledge of 1099 reporting requirements

Preferred

• Experience with ERP procurement modules (e.g., NetSuite, SAP, Oracle)
• Exposure to procurement policy design or spend controls
• Experience supporting audits of AP or procurement processes

Soft Skills

• Organization: Manages high transaction volumes and outstanding PO/invoice tracking accurately
• Customer Service: Responds professionally to vendor and internal stakeholder inquiries
• Attention to Detail: Verifies coding, matching, and vendor data with a low tolerance for error
• Follow-Through: Proactively resolves outstanding receipts, invoices, and discrepancies

Compensation

• Full-Time, Non-Exempt
• $28.00-$34.00/hour, DOE

Benefits

• Health Coverage – Medical, Dental & Vision
• FSA Health and Dependent Care available
• 401(k) Plan
• Unlimited Paid Time Off (PTO)
• Observed Holidays Paid
• Cell Phone Allowance
• Collaborative, growth-driven culture

Candidates must be U.S. Citizens or Permanent Residents. We are unable to provide sponsorship at this time.

Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full-time basis.