AP/Payroll Specialist - Avondale, AZ

MSCCN; Avondale (AZ); On-site; USD 34,000 - 43,000; Full time

Job summary

MSCCN in Avondale, AZ is seeking an AP/Payroll Specialist to handle vendor invoices and payroll, ensuring accuracy, timeliness, and compliance with company policies. The role is on-site and requires strong attention to detail.

Responsibilities include reconciling vendor accounts, processing payroll, maintaining records, aiding audits, and addressing employee inquiries. Applicants should have a high school diploma and experience with payroll and accounts payable; Paycom experience preferred.

Qualifications

• Payroll processing including wages, overtime and deductions; ensure compliance with state and local laws such as FLSA.
• Process and verify vendor invoices; maintain vendor files and payments.
• Coordinate and process employee payroll; manage timekeeping and updates.
• Ensure compliance with state and federal regulations.

Responsibilities

• Reconcile vendor accounts and resolve discrepancies.
• Verify accuracy of accounting transactions and proper treatment.
• Coordinate and process employee payroll; timekeeping and electronic payments.
• Respond to vendor and employee inquiries and resolve issues.
• Maintain confidentiality and handle sensitive data with integrity.
• Support audits and drive continuous improvement of processes.

Skills

Payroll processing

Accounts payable

Regulatory compliance

Vendor management

Timekeeping

Data confidentiality

Customer service

Education

High school diploma

Tools

Paycom

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. This role is "On-Site" at the location detailed in the job post.

Salary Range USD $25.00 - USD $31.00 /Hr.

The AP/Payroll Specialist handles vendor invoices and employee payroll to ensure payments are accurate, timely and compliant with company policies. Main tasks include checking invoices, keeping vendor and employee records, fixing any issues, helping with audits, managing electronic payments, timekeeping and processing payroll. Strong attention to detail and accuracy are essential.

• Reconciles various vendor accounts which include identifying discrepancies and determining corrective action.
• Verifies accuracy of information used in select accounting transactions such as researching incorrect information determining the proper accounting treatment.
• Coordinate and process employee payroll.
• Ensure compliance by state and federal regulations
• Process and verify vendor invoices for accuracy
• Manage vendor inquiries as well as employee inquiries
• Ability to manage time, manage multiple priorities and meet deadlines
• Maintain confidentiality and handle sensitive data with integrity
• Collaborative team player with proactive attitude
• Continuous improvement mindset; looks for ways to improve processes and accuracy

Additional Qualifications/Responsibilities

Qualifications

What's Required

Skills/Experience

• Payroll: Coordinate and process employee payroll, including calculations of wages, overtime and deductions; ensure compliance with deferral state, and local labor laws such as FLSA; manage employee payroll related date such as timecards and update employee information; provide excellent customer service to employees, adressing questions and resolving payroll discrepancies.
• Accounts Payable: Process and verify vendor invoices for accuracy and proper approval; enter invoices into the accounting system and maintain vendor files; reconcile accounts payable transactions and ensure timely, accurate payments to vendors; manage vendor inquiries and resolve payment discrepancies; prepare and process electronic payments; ensure compliance with company policies and procedures.

Preferred

• Prior experience processing in Paycom
• Compensation is competitive and based on skill level, experience, and knowledge.

Education

• High school diploma

Physical Requirements

• Must be able to sit, stand, talk, and hear for extended periods.
• Requires use of hands for computer, phone, and office equipment.
• Requires close vision for reading, computer work, and documents.
• Must be able to communicate effectively in person and over the phone.
• Ability to lift, carry, push, or pull up to 25 lbs. occasionally.
• Ability to bend, kneel, or reach as needed for filing, office tasks, or light equipment handling.
• Ability to travel to company locations or job sites as required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.