AP/Payroll Specialist

Spherion Staffing, LLC; Front Royal (VA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life Insurance

Short-Term Disability

401K

Job summary

Spherion Staffing, LLC in Front Royal, VA seeks an Accounts Payable Clerk to support invoice processing and payments in a fast-paced office. You'll review, code, and enter vendor invoices, perform reconciliations, and assist with month-end close.

The role requires 1–4 years of experience, a High School diploma, and certifications such as CPP, FPC, or CAP. Working hours are 8:00 AM–4:30 PM with benefits including medical, dental, vision, and a 401K plan.

Qualifications

• Must hold professional payroll-related certifications (CPP, FPC, or CAP).
• Experience with accounts payable processes and audits is preferred.

Responsibilities

• Review, code and enter vendor invoices, check requests, and expense reports with accuracy and proper approvals.
• Prepare and execute weekly payment runs via check, ACH, wire, and credit card transactions.
• Reconcile AP sub-ledgers to the general ledger and perform bank reconciliations.
• Investigate and resolve invoice, PO, pricing, or payment discrepancies with vendors and internal teams.
• Maintain up-to-date vendor profiles and 1099-related details (W-9, TIN).
• Support month-end close by preparing AP accruals and documentation for audits.
• Experience with multi-state payroll environments.

Skills

CPP Certification

FPC Certification

CAP Certification

Education

High School Diploma

Job description

Responsibilities

• Invoice Processing & Verification: Review, code, and enter vendor invoices, check requests, and expense reports with high accuracy and proper approval routing.
• Payment Processing: Prepare and execute weekly payment runs via check, ACH, wire transfer, and credit card transactions.
• Account Reconciliation: Reconcile accounts payable sub-ledgers to the general ledger, perform bank reconciliations, and balance vendor statements.
• Discrepancy Resolution: Investigate and resolve invoice, PO, pricing, or payment discrepancies in collaboration with vendors, purchasing, and internal departments.
• Vendor & File Maintenance: Maintain up-to-date vendor profiles, including W-9 forms, tax identification numbers, and 1099 classification details.
• Month-End & Audits: Support month-end close procedures by preparing accounts payable accruals and providing requested documentation for internal/external financial audits.
• Experience with multi-state payroll environments.

Working hours

8:00 AM - 4:30 PM

Skills

• Professional certification such as Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Accounts Payable Certification (CAP).

Education

High School

Experience

1-4 years

Qualifications

• Professional certification such as Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Accounts Payable Certification (CAP).

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility)

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Accommodation Statement

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.