AP/Payroll Specialist

TCA Health; Chicago (IL); On-site; USD 55,000 - 72,000; Full time

Job summary

TCA Health is seeking an AP/Payroll Specialist to support the Finance Department, focusing on payroll and financial reporting. The ideal candidate will have a Bachelor's degree in accounting and at least 2 years of experience in the not-for-profit healthcare industry. This full-time position is based in Chicago and emphasizes accuracy and accountability in financial processes.

The role involves preparing and maintaining the General Ledger, processing payroll, and assisting with audit procedures. Proficiency in Sage and ADP software is preferred.

Qualifications

• 2+ years accounting experience, preferably in non-profit healthcare industry.
• Knowledge of accounting procedures and policies.

Responsibilities

• Compile and analyze financial information for general ledger accounts.
• Prepare and maintain the General Ledger, including reconciliations.
• Process and reconcile payroll and accounts payable activities.

Skills

Knowledge of GMP and general accounting procedures

Proficient in Sage accounting software

Experience with ADP payroll software

Proficient in Word processing

Proficient in Excel

Education

Bachelor's degree in accounting

Tools

Sage accounting software

ADP payroll software

Job description

Job Title: AP/Payroll Specialist

Department: Finance

Reports To: Controller

FLSA Status: F/T, Exempt

Pay Range: $55,000 - $72,000

About TCA

TCA Health, a Federally Qualified Health Center located on Chicago's far south side, has been a provider of innovative, accessible, and quality primary care, dental, behavioral health services and more to Chicagoland's underserved communities for over 50 years. The culture at TCA Health is one of service and commitment. Our team of dedicated professionals is the reason why TCA Health continues to be one of Chicago’s leading Federally Qualified Healthcare Centers.

TCA VALUES

• Compassion: We are kind, considerate, and caring.
• Accountability: We take ownership for each person’s experiences.
• Respect: We treat each person with dignity.
• Excellence: We seek the highest level of performance in all we do.
• Stewardship: We strive for racial and health equity, diversity, and inclusion by delivering quality health care and access for all.

POSITION SUMMARY

The AP/Payroll Specialist supports the Finance Department with routine and non‑routine duties, emphasizing payroll (ADP), general ledger management, major account reconciliations, journal entry postings, financial reporting, account analysis and special projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Compile and analyze financial information to prepare entries to accounts such as general ledger accounts, documenting business transactions.
• Prepare and maintain the General Ledger; conduct journal entries and G/L account reconciliation and related work papers.
• Reconcile company bank accounts monthly.
• Handle general accounting and patient service accounting.
• Prepare cash flow worksheet and account analyses as required.
• Maintain accounting internal control and cost‑effective control over purchasing of supplies, ensuring uniform and correct internal reporting.
• Assist with year‑end audit procedures.
• Process and reconcile payroll and accounts payable activities.
• Prepare weekly bank deposits.
• Review, investigate and correct errors and inconsistencies in financial entries, documents and reports.
• Collect and review appropriate data for federal, state, and local reports and tax returns to ensure timely filing.
• Perform and complete assigned special projects.

EDUCATION AND EXPERIENCE

• Bachelor's degree in accounting.
• 2+ years accounting experience, preferably in not‑for‑profit healthcare industry.

SKILLS AND QUALIFICATIONS

• Knowledge of GMP and general accounting procedures and policies for non‑profit organizations.
• Proficient in Sage accounting software (preferred).
• Experience with ADP payroll software (preferred).
• Proficient in Word processing and Excel for data tracking and reporting.

REQUIRED SKILLS AND ABILITIES

• Analytical skills to develop, review, and interpret financial reports.
• Ability to identify and resolve concerns in the Finance Department.
• Problem solving, resource management, creative thinking, and organizational skills.
• Ability to work independently on projects through completion.
• Self‑motivated.
• Ability to organize, prioritize and coordinate multiple projects.
• Ability to establish/maintain effective working relationships.
• Ability to maintain confidentiality of sensitive information.
• Solid interpersonal, oral, and written skills.

EXPERIENCE REQUIREMENTS

• ADP: 1 year (Required)
• Accounting: 2 years (Required)
• Payroll: 2 years (Required)
• Analysis skills: 1 year (Required)